Personal Secretary to Managing Director

We are hiring Personal Secretary

Job Title: Personal Secretary to Senior ExecutiveJob Summary:

We are seeking a highly professional, business-minded Personal Secretary to support a Founder/MDin a dynamic corporate environment. The ideal candidate will have a degree from a reputed institution, excellent communication skills, high discretion, and the ability to manage complex administrative, organizational, and business-oriented tasks.

Key Responsibilities:

• Executive Support
• Manage the executive's calendar, schedule meetings, and coordinate appointments.
• Screen calls, emails, and correspondence; prioritize and draft responses.
• Prepare and manage documents, reports, presentations, and briefing materials for meetings.
• Take meeting minutes, follow up on action items, and ensure execution.
• Travel & Logistics
• Plan, coordinate, and arrange domestic and international travel (flights, accommodation, visas, ground transport).
• Prepare travel itineraries and related documentation.
• Handle expense reports, reimbursements, and maintain travel-related records.
• Office Administration
• Maintain organized filing systems (physical and digital).
• Manage office supplies and ensure smooth functioning of the executive's office.
• Coordinate with other departments (HR, Finance, Legal) for internal processes, documentation, and approvals.
• Business Liaison & Communication
• Liaise with internal stakeholders (senior leadership, board members) and external parties (clients, vendors) confidently and professionally.
• Draft business correspondence, emails, memos, and other communications on behalf of the executive.
• Act as a trusted point of contact, representing the executive's office positively.
• Strategic & Project Support
• Assist the executive on special business initiatives and strategic projects.
• Conduct research, compile data, and prepare analyses or reports as required.
• Support event planning (e.g., board meetings, off-sites, corporate events).
• Confidentiality & Discretion
• Handle highly sensitive and confidential information with utmost integrity.
• Maintain discretion in all dealings and ensure that confidentiality is preserved.

Required Qualifications & Attributes:

• Education: Bachelor's degree in Business Administration, Commerce, Management, or a related field from a reputed university.
• Experience: Minimum of 3–5 years of experience as a personal assistant, executive assistant, or secretary in a corporate setting. (Adjust based on your needs.)
• Communication: Exceptional written and verbal communication skills in English (and any other relevant language).
• Professionalism: Corporate-level confidence, strong business acumen, and a polished executive presence.
• Organizational Skills: Excellent time-management, multitasking, and prioritization abilities.
• Technical Proficiency: Proficient in MS Office (Word, Excel, PowerPoint, Outlook) and comfortable working with modern office tools.
• Interpersonal Skills: Ability to build relationships across all levels of the organization and with external stakeholders.
• Discretion: High degree of integrity, trustworthiness, and ability to work with confidential information.
• Proactivity: A self-starter with the ability to anticipate needs, take initiative, and work independently.
• Business Mindset: Understanding of business processes, the ability to think strategically, and support decision-making.

Desired Competencies:

• Problem-solving and analytical thinking
• Attention to detail and accuracy
• Adaptability and flexibility to changing priorities
• Strong networking and stakeholder management skills
• Ability to work under pressure and meet tight deadlines

Working Conditions:

• Based at [Company Headquarters / Office Location]
• Willingness to travel occasionally (if required)
• May need to work beyond standard hours depending on executive's schedule

Reporting:

• Reports directly to: Founder/ MD
• Works closely with: Senior Leadership Team, Board Members, Administrative Team, External Vendors

For Apply : or

Job Types: Full-time, Permanent

Pay: ₹14, ₹40,582.08 per month

Benefits:

• Cell phone reimbursement
• Health insurance
• Paid sick time
• Paid time off
• Provident Fund

Work Location: In person