Administration Head

Job Title: Admin Head

Location: Lower Parel, Mumbai

Department: Administration

Reports To: HR Head

About Arvog Finance :

Arvog Finance is a fast-growing, technology-driven financial services company committed to enabling smart, secure, and seamless financial solutions. With innovation at its core, Arvog offers a diverse portfolio spanning loans, investments, gold-backed financing, and digital lending solutions that empower individuals and businesses to achieve their goals.

Built on a foundation of trust, transparency, and transformation, Arvog combines cutting-edge technology with strong financial expertise to deliver customized solutions that meet evolving customer needs. The company continues to redefine the lending and investment landscape through its focus on speed, simplicity, and sustainability.

At Arvog, every initiative reflects a forward-thinking visiontransforming traditional finance into Arvog Finance: Smart. Swift. Secure.

Role Overview

The Admin Head will be responsible for leading all administrative functions, ensuring operational efficiency, cost optimization, and compliance. This role involves managing facilities, vendors, procurement, travel, gifting, and infrastructure, while driving process improvements and service excellence.

Key Responsibilities

1. Office & Facility Management

• Oversee day-to-day operations of all offices, ensuring smooth functioning and upkeep.
• Supervise housekeeping, security, pantry, and front office teams.
• Monitor maintenance of infrastructure (ACs, furniture, electricals, IT equipment, etc.).
• Ensure availability and upkeep of office utilities and consumables.

2. Vendor & Procurement Management

• Identify, evaluate, and finalize vendors for admin-related services.
• Negotiate contracts and manage vendor performance through SLAs and TATs.
• Oversee purchase requests, approvals, and timely payment processing.
• Maintain inventory and ensure cost-effective procurement practices.

3. Travel & Logistics Coordination

• Manage domestic and international travel bookings for employees and management.
• Oversee transportation and logistics for office, events, and meetings.
• Ensure smooth coordination for corporate travel reimbursements and vendor settlements.

4. Compliance & Policy Implementation

• Ensure adherence to statutory, health, and safety requirements
• Maintain documentation related to licenses, agreements, and compliance records.
• Implement and monitor company policies related to admin and facility management.

5. Budgeting & Cost Control

• Prepare and manage annual administrative budgets.
• Track expenses, optimize operational costs, and drive cost-saving initiatives.
• Provide periodic MIS reports on administrative spending and efficiencies.

6. Events, Gifting & Engagement Support

• Plan and coordinate office events, corporate functions, and celebrations.
• Manage festival gifting for both staff and executive levels from vendor selection and budgeting to distribution.
• Support HR in organizing employee engagement and CSR activities.
• Handle logistics for conferences, training sessions, and workshops.

7. Process Improvement & Automation

• Drive automation in administrative workflows and approvals.
• Introduce monitoring systems for task completion, repair TATs, and vendor performance.
• Continuously identify areas for process efficiency and infrastructure enhancement.

Key Skills & Competencies

• Strong leadership and team management capabilities
• Excellent planning, coordination, and communication skills
• Vendor and budget management expertise
• Strong problem-solving and decision-making ability
• High level of ownership, integrity, and accountability
• Proficiency in MS Office, Excel, and ERP/Admin tools

Qualifications & Experience

• Graduate degree (Masters preferred) in Business Administration, Management, or related field
• 5+ years of experience in administration, facility management, or operations
• Prior experience in a financial services or corporate office setup preferred

Why Join Arvog Finance?

• A collaborative, growth-oriented workplace
• Opportunity to lead a critical function with organization-wide impact
• Exposure to strategic decision-making, process automation, and culture-building initiatives

Interested candidates can share their resumes at with the subject line Application – HR Executive".