Procurement Manager

Job Title: Procurement Manager

Industry: Furniture Manufacturing / Furniture Solutions

Department: Supply Chain & Procurement

Reports To: Operations Head / CEO / Supply Chain Director

Job Location: Gurgaon

Role Overview

The Procurement Manager will be responsible for managing the company's end-to-end purchasing activities of raw materials, hardware, wood, board, fabric, foam, metals, glass, packaging, outsourcing services, finished goods, and logistics within the furniture manufacturing industry. The role focuses on supplier management, cost optimization, quality compliance, timely availability of materials, vendor negotiations, and process improvements.

Key Responsibilities1. Procurement & Planning

• Manage material purchasing for factory production, projects, and customization orders
• Prepare monthly, weekly, and project-based procurement plans
• Forecast material requirements in coordination with design, production, and sales teams
• Ensure uninterrupted material supply for production and site installation

2. Supplier & Vendor Management

• Identify, onboard, audit, and evaluate suppliers specialized in furniture materials and outsourcing partner factories
• Maintain strong relationships with suppliers for wood, MDF, HDF, plywood, laminate, veneer, foam, fabric, metal, accessories, fittings, finishing, logistics, and packaging
• Develop new vendor base for competitive pricing and improved quality

3. Cost & Quality Optimization

• Negotiate pricing, payment terms, minimum order quantities, delivery SLA, and warranty terms
• Implement cost-saving strategies without compromising quality
• Ensure suppliers comply with quality standards, material specifications, and safety norms
• Review samples and validate material approvals before bulk ordering

4. Compliance & Documentation

• Manage RFQs, purchase orders (PO), termsheets, and procurement contracts
• Maintain GST-compliant invoicing and procurement records
• Update procurement MIS, supplier database, price comparison sheets, and stock reports
• Ensure legal due diligence for high-value vendor partnerships

5. Inventory & Logistics Coordination

• Monitor stock levels, reorder points, and warehouse space optimization
• Coordinate with logistics vendors to ensure timely domestic and interstate deliveries
• Track lead time, delivery performance, and resolve supply bottlenecks
• Manage project-site material delivery and installation support coordination

6. Team & Process Improvement

• Lead and mentor procurement and store teams
• Standardize SOPs for procurement, vendor evaluation, quality check, and approvals
• Work on digitization of procurement processes and vendor rating systems
• Collaborate with cross-functional teams for better production outcomes

Required Skills & CompetenciesTechnical / Domain Skills

• Strong knowledge of furniture raw materials and accessories
• Understanding of manufacturing processes, product BOM, and material specs
• Experience in procurement from furniture industry suppliers & outsourcing partners

Core Skills

• Vendor negotiation and contract management
• Strategic sourcing and budgeting
• Quality assessment and sample evaluation
• Supply chain risk management
• Materials planning & forecasting
• Good command in Excel, ERP, procurement MIS dashboards

Soft Skills

• Leadership and decision making
• Analytical and problem solving skills
• Strong communication and interpersonal skills
• Result-driven with ability to work under pressure

Qualifications & Experience

• Bachelor's degree in Supply Chain, Business, Engineering, or related field
• 5+ years of procurement experience in the furniture manufacturing or furniture solutions industry
• Prior experience handling suppliers for wood, fabric, foam, metal, hardware, and project-based procurement is essential

Performance KPIs

• Cost reduction & budget control
• Supplier quality compliance
• On-time material availability
• Lead-time optimization
• Vendor performance score
• Inventory accuracy

Preferred Background

Candidate must have experience working in the Furniture Industry (Manufacturing / Modular / Project Furniture / Customized Furniture)

Should have handled procurement for hospitals, offices, homes, hotels, institutions, or retail furniture projects

Salary Range: (As per company standards)Employment Type: Full-Time

Job Type: Full-time

Pay: ₹40, ₹90,000.00 per month

Benefits:

• Cell phone reimbursement
• Paid sick time
• Provident Fund

Work Location: In person