About the Job Location: India (Remote with occasional travel)Reports to: Managing Director & Director of OperationsEmployment Type: Full-timeSupport: Executive support provided for US-specific requirements and local coordination as needed   About Cäya Habitats Cäya Habitats is a luxury boutique hospitality project creating state-of-the-art experiential accommodations in Teague, Texas. We are developing 17 luxury units on 20 acres of heavily wooded land, featuring innovative sustainable design, Miyawaki forests, and premium guest experiences. Our mission is to develop an experiential hospitality brand through thoughtful design, maximizing comfort to create unforgettable memories.   Position Overview We are seeking a strategic and detail-oriented Chief of Staff to serve as the central coordination hub for our multi-disciplinary team structure. This role orchestrates seamless collaboration across our specialized teams (Construction/Build, Financial/Tax & Investor Onboarding, Legal Counsel, Marketing, and Architecture & Landscaping) while managing day-to-day operations. The ideal candidate will be a proactive problem-solver who can anticipate needs, coordinate across functions, and drive results with minimal supervision. This position offers significant growth potential and performance-based incentives tied directly to project milestones and fundraising success.   Key Responsibilities Cross-Functional Team Coordination Serve as central coordination hub across all specialized teams: Construction/Build, Financial/Tax & Investor Onboarding, Legal Counsel, Marketing, and Architecture & LandscapingLead comprehensive project management for the Cäya Habitats development from inception to grand opening (targeted April 2026)Facilitate communication and alignment between teams to ensure seamless project executionTrack progress across all workstreams and identify interdependencies between team deliverablesEscalate issues and bottlenecks to executives only when approval or strategic direction is needed Team Liaison & Progress Management Construction/Build Team: Monitor construction timelines, quality standards, permits, and on-site coordinationFinancial/Tax & Investor Onboarding Team: Track fundraising progress, investor pipeline status, and financial reporting requirementsLegal Counsel: Coordinate contract reviews, regulatory compliance, NDAs, and legal documentation workflowsMarketing Team: Ensure brand consistency, coordinate marketing material approvals, and align promotional timelines with project milestonesArchitecture & Landscaping Team: Track design approvals, coordinate with construction team on implementation, and ensure sustainability initiatives (Miyawaki forests) are progressing Vendor & Contractor Management Serve as primary point of contact for all external vendors and contractors across India, US, and international marketsCoordinate between internal teams and external vendors to ensure alignment on specifications and timelinesManage vendor relationships, contracts, and performance metrics across all project areasCoordinate on-site activities and ensure quality standards are met across construction, landscaping, and other implementation areasResolve cross-team vendor issues and maintain comprehensive vendor database Administrative & Legal Operations Manage administrative workflows including NDAs, contracts, and legal documentationCoordinate with legal counsel on regulatory compliance and documentationOversee permitting processes and regulatory approvalsMaintain organized filing systems and project documentationHandle confidential information with discretion and professionalism Investor Relations & Fundraising Support Identify and research potential investors within Texas and broader US marketMaintain investor pipeline and relationship management systemCoordinate investor meetings, presentations, and due diligence processesPrepare investor materials and financial documentationSupport fundraising activities to meet capital raising targets Strategic Support & Communication Act as central communication hub between all internal teams and external stakeholdersSynthesize progress reports from all teams into comprehensive executive briefingsFacilitate cross-team meetings and ensure alignment on shared deliverablesAnticipate needs across all teams and proactively address potential cross-functional challengesEnsure consistent information flow and eliminate communication silos between specialized teams Coordinate team dependencies and resource allocation across all project workstreams