Executive Secretary

6 days ago

India Bloom Consulting Services Full time

NA

Experience

**4 - 6 years**

Offered Salary

Notice Period

**Not Disclosed**

**Executive Secretary**

**Role Purpose**

Core Accountabilities & Responsibilities
- Must possess the ability to:

- Effectively manage complex business calendar and executive's schedule. Communicate calendar changes to those affected in a timely manner.
- Prioritize incoming information and/or appointments.
- Open/sort mail for Executive and team; forward to others when necessary.
- Greet visitors and determine whether they should be given access to specific individuals
- Compile, transcribe, and distribute minutes of meetings
- Has the ability to work in an environment where multi-tasking is the norm; A problem-solver.
- Stay updated on executive’s priorities on a daily basis.
- Schedule touch-bases and staff meetings with direct reports. Troubleshoot as needed.
- Provide current agendas and necessary materials prior to meetings. Keep executive informed of time/date/location changes of meetings.
- Strong writing skills; the ability to create correspondence on behalf of the Executive with some direction.
- Arrange executive travel.
- Prepare and compile presentation documents.
- Complete and reconcile invoices and expense reports.
- Maintain VP’s office supply inventory.
- Receive and screen telephone calls.
- Perform other duties and responsibilities as assigned.

**Competencies and Qualifications**
- Graduate in any discipline with 5 to 8 years' experience as an Executive Assistant / Secretary providing support to a senior executive (preferably Expat’s) in a fast paced, dynamic environment required (or similar Administrative experience).
- Advanced PC skills (proficient using Microsoft Windows, Word, Excel, Outlook, PowerPoint and the Internet).
- Excellent interpersonal and communication skills (written and verbal).
- Excellent analytic, problem solving and organizational abilities.
- Ability to handle multiple tasks, projects, competing priorities and tight deadlines simultaneously while maintaining quality.
- Strong adaptability, flexibility and resourcefulness.
- Ability to exercise independent judgment and make decisions.
- Demonstrated ability to maintain a high level of professionalism and confidentiality.

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