ERP Executive

3 days ago

Greater Noida, India AIR FLOW PVT.LTD. Full time

**Job Title: ERP Executive**

**Role Overview**:
**Responsibilities**:
**Sales Order Management**:

- Accurately create sales orders based on customer purchase order, quotations, and sales team input within ERP.
- Verify customer details, pricing, quantities, and agreed-upon terms.
- Maintain organized records of all sales orders and follow up on order confirmations.
- Assist in resolving basic sales order-related queries.

**Purchase Order Management**:

- Generate purchase orders in ERP based on approved purchase requisitions or material requirements planning.
- Ensure accuracy of vendor details, item descriptions, quantities, pricing, and delivery terms.
- Communicate purchase orders to suppliers and maintain records of acknowledgements.
- Follow up on open purchase orders and escalate any potential delays.

**Sales Invoice Processing**:

- Create accurate and timely sales invoices in ERP based on completed sales orders and delivery confirmations.
- Generate and send invoices to customers according to established procedures.
- Assist in addressing basic invoice-related inquiries from customers.

**Payment Entry**:

- Accurately record incoming payments from customers in ERP, ensuring proper allocation to corresponding invoices.
- Maintain organized records of payment receipts.
- Assist with the reconciliation of payments with bank statements as needed.

**Data Accuracy and Integrity**:

- Ensure all data entered into ERP is accurate and complete, adhering to established data entry standards.
- Identify and report any data discrepancies or inconsistencies.

**ERP System Utilization (ERPNext)**:

- Develop and maintain a good working knowledge of ERPNext modules relevant to sales, purchasing, and accounting transactions.
- Utilize ERPNext reports to track the status of orders, invoices, and payments.

**Collaboration and Communication**:

- Work effectively with internal teams, including sales, purchasing, and finance, to ensure smooth transactional flow.
- Communicate clearly and professionally regarding order status, invoice details, and payment information.

**Process Adherence**:

- Follow established company policies and procedures related to order processing, invoicing, and payment handling.

**Qualifications and Skills**:

- 1 to 2 years of proven work experience in a similar transactional processing role, preferably within an ERP environment.
- Prior experience with ERPNext is highly desirable and will be given preference.
- Strong attention to detail and a commitment to accuracy.
- Basic understanding of sales and purchase order processes and invoicing principles.
- Good communication and interpersonal skills.
- Ability to follow instructions and work independently with guidance.
- A Bachelor's degree in Commerce, Business Administration, or a related field is a plus but not always mandatory depending on relevant experience.

**Job Types**: Full-time, Permanent

Pay: ₹20,000.00 - ₹24,000.00 per month

Schedule:

- Day shift

Ability to commute/relocate:

- Greater Noida, Uttar Pradesh: Reliably commute or willing to relocate with an employer-provided relocation package (preferred)

**Experience**:

- ERP systems: 1 year (preferred)

Work Location: In person

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