Personal Assistant/receptionist

2 days ago

Bengaluru Karnataka, India Goldenbee Global School Full time

ESSENTIAL SKILLS

Must display professional and effective communication and liaison skills with both internal staff and external stakeholders at all levels.

Attention to detail, maintaining a flexible and resourceful approach to effectively multi-tasking and managing workload and workflow.

Anticipates needs with regard to meeting papers and preparation of agendas and papers for regular Management meetings.

Ability to prioritize workloads and work calmly under pressure.

Capability in the writing, editing and drafting of documents.

A capacity to research and analyse.

JOB FUNCTIONS

Maintain and co-ordinate the effective operation of the Principal’s daily and annual calendar, including ensuring all required paperwork for events, appointments and meetings is available for the Principal in good time prior to the meeting.

Ensure an accurate, up-to-date and well organized filing system.

Prepare to a high standard and in accordance with VVP guidelines all correspondence and documentation generated by the Principal.

Liaise between the Principal and staff, parents, Board Members, school parent groups and outside groups, and organise meetings and interviews as required.

Provide support to the Principal by ensuring ongoing collaboration that builds effective and professional relationships with a range of stakeholders.

Meet and greet guests and VIP visitors.

Manage events organised through the Principal’s office, including venue bookings, invitations, preparation of service booklets, printing, guest lists, guest speakers, catering and RSVPs.

Organise hospitality for visitors.

Manage the preparations end expectations for the Principals attendance at all internal and external Events, including, but not limited to, such events as Field Days, Open Mornings, Assemblies, carnivals, parent evenings and general school events.

Provide excellent organisational skills, including an ability to:
Support the Principal to ensure that school deadlines are met;
Be sufficiently flexible to handle constantly changing priorities and unexpected demands;
Manage sensitive and confidential issues.

Prepare agendas, papers, minutes and AV presentations for the Principal and other meetings as required.

Attend and record minutes for Executive and other meetings as required.

Co-ordinate and prepare the monthly, quarterly & annual School Report.

Assist the Principal and Executive with the co-ordination of specific projects.

Pay: Up to ₹20,000.00 per month

**Benefits**:

- Provident Fund

Schedule:

- Fixed shift

Work Location: In person

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