Client Administrator

1 week ago

Bengaluru Karnataka, India Quest Global Full time

**Job Requirements**Client Administrator:

- Coordinate and schedule complex interview panels across global time zones using Outlook, Zoom, MS Teams, or other platforms.
- Manage last-minute rescheduling requests and conflicts with professionalism and agility.
- Ensure timely communication of logistics, confirmations, and follow-ups to all parties involved.
- Deliver a white-glove experience by anticipating needs, addressing concerns, and ensuring timely updates.
- Partner closely with Vendors, recruiters, hiring managers, executive assistants, and business leaders to streamline scheduling.
- Provide real-time updates and solutions when conflicts or escalations arise.
- Maintain tracking dashboards for interviews using Excel, Google Sheets, or ATS tools.
- Identify bottlenecks and recommend process improvements.
- Create professional reports and presentation decks for internal reviews and process updates.
- Communicate clearly and confidently across all levels of the organization.
- Expertise in Microsoft Outlook, Excel, PowerPoint, and calendar tools (Google, Zoom, Teams)
- Excellent interpersonal, verbal, and written communication skills
- Ability to work in a fast-paced, high-volume, global environment
- Exposure to executive-level or niche technology hiring coordination
- Knowledge of recruitment lifecycle and talent acquisition terminology
- Strong sense of ownership, urgency, and attention to detail

**Work Experience**
- Bachelor’s degree in any discipline
- 2-3 years of experience in interview coordination or recruitment operations in a technology or consulting environment

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