Office Administrator Trainee

18 hours ago

Thiruvananthapuram Kerala, India Kran Consulting Full time

**Description**:
**Location**:

- Thiruvananthapuram, India

**No of Vacancies**:

- 2

**Experience**:

- 0-1 year

**Skills/Requirements**:

- Diploma/ Degree required (in any field)
- Excellent written and verbal communication skills
- Excellent organizational skills and attention to detail.
- Excellent time management skills
- Strong knowledge of MS Office (Word, Excel, PPT)
- Ability to multi-task and prioritize works
- Ability to function well in a high-paced and at times stressful environment.
- Able to complete complex administrative tasks with mínimal supervision
- Proficiency in creating presentations using Power BI is preferred.

**Responsibilities**:

- Facilities & Office Management
- Maintain a clean, hygienic, and organized office environment
- Monitor cleanliness and ensure infrastructure, seating, and resources are adequate for all employees
- Coordinate with maintenance staff and arrange necessary repairs promptly
- Ensure proper use of office resources including PCs, laptops, printers, and other equipment
- Inspect and ensure all electrical equipment is turned off after office hours
- Enforce discipline in vehicle parking and general office conduct
- Oversee office catering, pantry services, and lunch management, ensuring quality and quantity

Administration & Documentation
- Maintain and file all records systematically, including contracts, POs, letters, and financial statements
- Take regular inventory of office supplies and place orders when stock is low
- Manage procurement and maintain assets and office equipment (printers, scanners, phones, etc.)
- Distribute internal documents, memos, and notices to relevant departments
- Maintain repository for easy access to important documents

Travel & Logistics Support
- Schedule and book travel arrangements including flights, hotels, and transport for employees
- Coordinate meeting room bookings, client visits, and internal functions
- Manage catering, snacks, and gift arrangements during client or guest visits

Visitor & Guest Management
- Greet and welcome all visitors, directing them to the appropriate sections or personnel
- Monitor office security systems and implement precautionary measures as needed

Employee Onboarding & HR Support
- Welcome new joiners and provide office tours to help them acclimate
- Assist new employees with joining formalities and benefits paperwork
- Introduce new hires to teams and managers to foster integration

Additional Responsibilities
- Coordinate with external vendors and service providers for facility-related needs
- Assist in planning and executing internal events, celebrations, or corporate social responsibility (CSR) initiatives
- Support ad-hoc administrative tasks assigned by management

**Posted On**:

- Aug 08, 2025

**Last date of Submission**:

- Sep 30, 2025

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