Admin

2 weeks ago

Guduvanchery Lake Chennai Tamil Nadu, India Living Assets Facility Management Pvt. Ltd. Full time

**Job Title**: Administrative Officer / Administrator / Admin Executive

**Department**: Administration / Operations

**Roles & Responsibilities1. General Administrative Support**
- Manage day-to-day administrative operations of the office.
- Maintain office supplies inventory and place orders as needed.
- Organize and maintain filing systems (digital and physical).
- Prepare reports, memos, letters, and other documents as required.

**2. Scheduling & Calendar Management**
- Manage and coordinate meetings, appointments, and travel arrangements for staff or executives.
- Book meeting rooms and ensure equipment/refreshments are arranged as needed.
- Send reminders and follow up on scheduled commitments.

**3. Documentation & Record Keeping**
- Maintain up-to-date employee records, documents, and forms.
- Ensure confidentiality and proper filing of sensitive information.
- Draft and review internal documents, SOPs, and policies when required.

**4. Office Management**
- Ensure the office environment is well-organized, clean, and presentable.
- Liaise with facility management for repairs, maintenance, or improvements.
- Coordinate with vendors, service providers, and building management as necessary.

**5. Finance & Procurement Support**
- Assist in preparing and processing purchase orders, invoices, and expense claims.
- Support basic bookkeeping tasks or collaborate with the finance team.
- Track and manage petty cash (if applicable).

**6. HR & Onboarding Assistance (If Applicable)**
- Support the onboarding process for new employees (ID cards, workstation setup, welcome kits).
- Assist in coordinating employee engagement activities and events.
- Maintain attendance records and leave tracking (if assigned).

**7. Compliance & Policy Adherence**
- Ensure adherence to internal policies and procedures.
- Maintain up-to-date knowledge of organizational compliance requirements.

**8. Communication & Coordination**
- Act as the point of contact between departments, clients, and vendors.
- Facilitate internal communication and support interdepartmental coordination.

**Key Skills & Qualifications**
- Strong organizational and time-management skills.
- Excellent written and verbal communication.
- Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint).
- Ability to multitask and work under mínimal supervision.
- Discretion with confidential information.
- Attention to detail and problem-solving ability.

Pay: ₹12,000.00 - ₹15,000.00 per month

**Benefits**:

- Cell phone reimbursement
- Provident Fund

Ability to commute/relocate:

- Guduvanchery Lake, Chennai, Tamil Nadu: Reliably commute or planning to relocate before starting work (preferred)

**Experience**:

- Database administration: 3 years (preferred)

Work Location: In person

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