Administrative Assistant

**Job Designation: Administrative Assistant**

Status: Salaried

PeopleSoft Job ID Number: 56730

Date: Aug 2025

**Who We Are**:
**Organizational Overview**:
Nature Conservancy India Solutions Private Limited (NCIS) is a Private Limited Company incorporated under The Companies Act, 2013 in December 2020. It is a subsidiary of The Nature Conservancy, one of the largest not-for-profit conservation organizations in the world. NCIS’ registered office is at 37, Second Floor, Link Road, Lajpat Nagar
- III New Delhi-110024, India.

NCIS was incorporated with the objective of providing research, consulting, technical support, and advisory services to various stakeholders in and outside India relating to conservation of nature, environment, biodiversity, and climate change.

**What We Can Achieve Together**:
The Administrative Assistant will provide varied administrative support to a Business Unit or program which includes but not limited to the following
- Coordinate with the housekeeping staff and ensure daily cleaning of office premises.
- Maintaining the staff/visitor/consultant movement register.
- Maintain a daily checklist for the verification of all office equipment and ensure timely repair and maintenance of office equipment if required.
- Act as a point of contact for any external administrative task assigned by the supervisor.
- Ensure meeting rooms are well arranged for meetings including seating arrangements, stationery and refreshments.
- Ensure monitoring of all office inventory items and do a monthly physical stock taking to be matched with the inventory register updated from time to time.
- Timely replenishing of office supplies, such as stationery, pantry items, and toiletries and the medicine box.
- Collect and distribute incoming and outgoing mail, packages, and documents and keep the movement register properly.
- Assist the team in administrative tasks such as photocopying, scanning, and filing documents as and when required.
- Ensure the arrangements of refreshments and team lunches for meetings and events and also the late evening meetings if any.
- Act as a point of contact with vendors for office events and functions including setting up decorations and arranging catering services.
- Serve refreshments to the staff (morning and afternoon) and the office visitors and provide support to staff in arranging lunch from outside.
- Travel locally as per the requirements for documents submission and collection from any other offices or banks.
- Ensure the timely opening and closing of office after checking all electronic equipment is shut down properly.
- Any other task assigned by supervisor.

**What You’ll Bring**:

- High school diploma plus 1-year experience or equivalent combination;
- Experience in providing administrative support including maintenance of office premises, managing house keeping, local logistics support for meetings and office inventory management etc.
- Experience in photocopying, scanning and record keeping etc.
- Experience in coordinating with external stakeholders, banks, etc. for documents submission and collection, writing, editing, and proofreading written materials.Experience in petty cash management.

**DESIRED QUALIFICATIONS**
- Ability to manage multiple tasks, prioritize duties. Ability to interact with colleagues and visitors in a polite and professional manner.
- Ability to maintain a clean and efficient workspace.
- Basic computer literacy;
- Ability and willingness to follow instructions
- Excellent customer service skills and focus;
- Some college or higher education;
- Strong organizational skills and attention to detail

**What We Bring**:
The Nature Conservancy is an Equal Opportunity Employer. Our commitment to diversity includes the recognition that our conservation mission is best advanced by the leadership and contributions of people of diverse backgrounds, beliefs, and cultures. Recruiting and mentoring staff to create an inclusive organization that reflects our global character is a priority and we encourage applicants from all cultures, races, colors, religions, sexes, national or regional origins, ages, disability status, sexual orientations, gender identities, military, protected veteran status or other status protected by law.

**Who We Are**:
The Nature Conservancy’s mission is to protect the lands and waters upon which all life depends. As a science-based organization, we create innovative, on-the-ground solutions to our world’s toughest challenges so that we can create a world in which people and nature thrive. We’re rooted in our Mission and guided by our Values, which includes a Commitment to Diversity and Respect for People, Communities, and Cultures. Whether it’s career development, flexible schedules, or a rewarding mission, there’s lots of reasons to love life #insideTNC. Want a better insight to TNC? Check out our TNC Talent playlist on YouTube or on Glassdoor.

**What We Bring**:
Since 1951, TNC has been doing work you can believe in.