Facility Executive

1 day ago

Noida Uttar Pradesh, India Baked Pie Full time

The Facility Executive is responsible for ensuring the smooth day-to-day operations, maintenance, and upkeep of the facility. This role involves coordinating with internal teams, vendors, and service providers to maintain a safe, efficient, and high-quality work environment. The Facility Executive plays a vital role in managing infrastructure, housekeeping, security, and utilities while supporting client satisfaction and operational efficiency.

**Key Responsibilities**

**1. Operations & Maintenance**
- Supervise daily facility operations, including housekeeping, maintenance, security, and pantry services.
- Conduct routine inspections of premises to ensure cleanliness, safety, and functionality.
- Coordinate preventive and corrective maintenance for electrical, plumbing, HVAC, and other systems.
- Ensure all facility assets and equipment are in good working condition and maintain maintenance logs.

**2. Vendor & Service Management**
- Liaise with external vendors for maintenance, cleaning, and utility services.
- Oversee service-level agreements (SLAs) and ensure timely completion of vendor tasks.
- Evaluate vendor performance and recommend improvements or replacements where necessary.

**3. Inventory & Asset Management**
- Maintain records of consumables, office supplies, and maintenance stock.
- Track usage and raise purchase requisitions for replenishment in coordination with procurement.
- Maintain an updated asset register for all equipment and furnishings.

**4. Compliance & Safety**
- Ensure adherence to company policies, safety protocols, and statutory compliance.
- Monitor fire safety systems, emergency exits, and health & safety equipment regularly.
- Conduct or assist in safety drills and risk assessments.

**5. Client & Stakeholder Coordination**
- Support internal teams and clients by addressing facility-related issues promptly.
- Coordinate space utilization, desk allocation, and setup for new clients or employees.
- Maintain a professional and service-oriented approach in all interactions.

**6. Reporting & Documentation**
- Prepare daily, weekly, and monthly facility operation reports.
- Record incident logs, maintenance schedules, and vendor attendance.
- Report facility issues and recommendations to the Facility Manager/General Manager.

**Requirements**:
**Educational Qualification**
- Bachelor’s degree or diploma in Facility Management, Engineering, Administration, or a related field.

**Experience**
- 2-5 years of experience in facility operations, maintenance, or administration (preferably in commercial, co-working, or residential environments).

**Technical & Functional Skills**
- Knowledge of building systems (electrical, plumbing, HVAC, fire safety, etc.).
- Proficiency in MS Office (Excel, Word, PowerPoint, and Outlook).
- Familiarity with maintenance management software or tools is an advantage.
- Understanding of vendor management and facility audits.

**Behavioral Skills**
- Strong communication and coordination abilities.
- High attention to detail and problem-solving orientation.
- Customer service mindset with a proactive attitude.
- Ability to multitask and handle operational pressure effectively.
- Professional demeanor and commitment to workplace standards.

**Job Types**: Full-time, Permanent

Pay: ₹25,000.00 - ₹35,000.00 per month

Work Location: In person

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