Dispatch Assistant

5 days ago

Khopoli, India Silicone International Products Full time

**Key Responsibilities**:

- **Dispatch Coordination**:

- Assist in planning and scheduling daily dispatches of finished goods.
- Coordinate with production, stores, and logistics team for dispatch readiness.
- Ensure proper loading/unloading of vehicles with adherence to chemical handling guidelines.
- **Documentation & Compliance**:

- Prepare and verify invoices, delivery challans, e-way bills, LR, gate passes, and other dispatch-related documents.
- Ensure compliance with GST, hazardous goods transportation rules, and statutory requirements (as per Motor Vehicle Act and Pollution Control Board norms).
- Maintain dispatch records in Excel/logbooks.
- **Inventory & Material Handling**:

- Assist in maintaining stock records of finished goods in the dispatch area.
- Ensure FIFO (First In First Out) system while dispatching materials.
- Report discrepancies in quantity/quality to the Dispatch Manager immediately.
- **Transport & Vendor Coordination**:

- Liaise with transporters, courier agencies, and drivers for timely pickup and delivery.
- Monitor vehicle movement, transit schedules, and delivery acknowledgements.
- Handle follow-ups with transporters for proof of delivery (POD).
- **Safety & Quality**:

- Ensure strict compliance with company’s safety policies for handling, loading, and dispatching chemicals.
- Verify packaging, labeling, and MSDS (Material Safety Data Sheet) before dispatch.
- Report unsafe practices or incidents to the Safety/Dispatch Manager.

**Qualifications & Skills**:

- Minimum **Graduate / Diploma** (preferred in Logistics, Supply Chain, or Commerce).
- 1-3 years of experience in **dispatch/logistics** preferably in **chemical / manufacturing sector**.
- Knowledge of dispatch documentation (Invoice, E-way bill, LR, Challan, etc.).
- Basic understanding of GST, transport, and chemical handling regulations.
- Proficiency in MS Office / Tally
- Strong coordination, communication, and record-keeping skills.
- Ability to work under pressure and meet deadlines.

**Key Competencies**:

- Attention to detail and accuracy.
- Knowledge of chemical safety standards.
- Good interpersonal and teamwork skills.
- Problem-solving and proactive approach.
- Discipline and integrity in record keeping.

**Work Environment**:

- Based at factory premises (dispatch/warehouse area).
- Exposure to chemical storage and handling environment.
- Requires interaction with transporters, drivers, production, accounts, and customers.

Pay: ₹18,000.00 - ₹22,000.00 per month

**Benefits**:

- Provident Fund

Work Location: In person

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