Executive Assistant

Job Title: Executive Assistant

Company: Global Advertisers Pvt Ltd

Location: Borivali West, Mumbai

About Global Advertisers Pvt Ltd:
Global Advertisers Pvt Ltd is a leading advertising agency specializing in outdoor advertising solutions. With a diverse portfolio of clients and a commitment to innovation, we have established ourselves as a prominent player in the advertising industry. Our headquarters are located in Borivali West, Mumbai, from where we serve clients nationally and internationally.

**Job Description**:
As an Executive Assistant at Global Advertisers Pvt Ltd, you will provide high-level administrative support to our senior executives and ensure the smooth functioning of daily operations. This role requires exceptional organizational skills, discretion, and the ability to handle confidential information with utmost professionalism. You will be an integral part of our team, contributing to the efficiency and effectiveness of our company's operations.

**Responsibilities**:
Calendar Management: Schedule and coordinate appointments, meetings, and conferences for senior executives. Manage and prioritize their calendars effectively, ensuring optimal use of time and resources.

Travel Arrangements: Arrange travel itineraries, including flight bookings, hotel accommodations, and transportation arrangements for business trips. Handle visa processing and ensure travel plans align with executives' schedules and preferences.

Communication: Serve as the primary point of contact for internal and external stakeholders, including clients, vendors, and business partners. Screen and prioritize incoming communications, responding on behalf of executives when necessary.

Documentation and Correspondence: Prepare, draft and edit correspondence, reports, presentations, and other documents as required. Ensure accuracy and professionalism in all communications, maintaining the company's standards.

Meeting Support: Prepare meeting agendas, take minutes, and distribute relevant documentation. Follow up on action items and ensure timely completion of tasks assigned during meetings.

Information Management: Organize and maintain files, records, and databases in both physical and electronic formats. Ensure data integrity and confidentiality of sensitive information.

Administrative Support: Assist with various administrative tasks, such as expense management, invoice processing, and office supply procurement. Handle incoming inquiries and redirect them appropriately.

Project Coordination: Support executives in project management activities, including reading, writing, data analysis, and coordination with cross-functional teams. Track project milestones and deadlines, providing regular updates to stakeholders.

Ad-hoc Tasks: Undertake any other duties or special projects assigned by senior management, demonstrating flexibility and adaptability to changing priorities.

Qualifications:
Bachelor's degree in business administration, communications, or related field preferred.

Proven experience as an executive assistant or similar role.

Excellent communication and interpersonal skills, with the ability to interact professionally at all levels.

Strong organizational and multitasking abilities, with keen attention to detail.

Discretion and confidentiality in handling sensitive information.

Ability to work independently with mínimal supervision and thrive in a fast-paced environment.

**Benefits**:
Health insurance coverage

Opportunities for professional development and career advancement

A dynamic and collaborative work environment

Paid time off

Join our team at Global Advertisers Pvt Ltd and play a crucial role in supporting our executives as they drive the company's success in the advertising industry.

Pay: ₹15,000.00 - ₹25,000.00 per month

**Benefits**:

- Health insurance
- Paid time off

Schedule:

- Day shift

**Education**:

- Bachelor's (preferred)

**Experience**:

- total work: 1 year (preferred)

**Language**:

- English (preferred)

Work Location: In person