Administration Assistant

1 day ago

Mumbai Maharashtra, India offish character art studio pvt ltd Full time

**Role Overview**

This role requires someone who not only manages schedules and communications but also understands the **administrative, operational, and contractual side of running a studio**.

**Key Responsibilities**
- Manage and coordinate the **calendars and appointments of both Directors** efficiently.
- Act as a **communication bridge** between Directors, internal teams, and external stakeholders.
- Oversee **administrative operations**, maintain organized filing systems, and ensure smooth day-to-day workflow.
- Review and understand **tenders, contracts, and official documents**; assist in documentation and submission processes.
- Provide **legal and compliance support** by coordinating with consultants or lawyers (basic LLB knowledge is a plus).
- Support **PR and HR activities**—from recruitment coordination to public communication and studio representation.
- Draft reports, proposals, and presentations; ensure all communications are well-written and articulate.
- Coordinate with vendors, clients, and production teams for project-related requirements.
- Contribute creatively where needed—especially if from a **design or creative education background**.
- Handle sensitive and confidential information with discretion.

**Skills & Qualifications**
- Bachelor’s degree (Design, Management, Communications, or Law preferred).
- Prior experience as a Personal/Executive Assistant or in an administrative/coordinating role.
- Strong understanding of **administrative processes**, contracts, and tender documentation.
- Excellent command of **English and Hindi** (spoken and written).
- Proficiency in **MS Office, Google Workspace**, and preferably basic design software (Adobe Suite, Canva, etc.).
- Good knowledge of **PR, HR, and office coordination**.
- **Legal or LLB background** will be a strong plus.
- Organized, detail-oriented, and capable of multitasking in a fast-paced environment.
- Confident communicator, persuasive, and a good listener with strong interpersonal skills.
- Quick thinker with initiative, problem-solving ability, and a sense of ownership.

**Why Join Offish**
- Work directly with the creative leadership of one of India’s most unique design and build studios.
- Be part of a team that combines **art, design, and engineering** to create unforgettable experiences.
- Grow across creative, managerial, and administrative domains.

**About Offish Character Art Studio**

Offish is a unique facility in Mumbai that blends **conceptual design and physical manufacturing services** for the entertainment industry. From characters and sets to large-scale creative builds, Offish works across mediums to bring imaginative ideas to life.

Pay: ₹18,000.00 - ₹22,000.00 per month

**Benefits**:

- Food provided

Ability to commute/relocate:

- Mumbai, Maharashtra: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Bachelor's (required)

**Language**:

- English (required)

**Location**:

- Mumbai, Maharashtra (required)

Willingness to travel:

- 25% (required)

Work Location: In person

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