Administration Officer

18 hours ago


Thiruvananthapuram Kerala, India ALPHA HEAL INSTITUTE OF CLINICAL COSMETOLOGY Full time

**Key Responsibilities:Administrative Operations**
- Oversee **day-to-day administrative functions** of the institute, including office coordination, documentation, and scheduling.
- Manage **student admissions, enrollment records, attendance, and certification processes**.
- Maintain **accurate and up-to-date records** of students, faculty, and staff.
- Coordinate **institute timetables, class schedules, workshops, and examinations**.
- Ensure smooth operation of **front-desk and reception activities**, including handling student and visitor inquiries.
- Oversee **institute facility management**, including cleanliness, maintenance, and supplies.
- Manage **procurement and inventory** of training materials, equipment, and cosmetology products.

**Academic & Training Coordination**
- Support the academic head in **course planning, faculty coordination, and training logistics**.
- Coordinate **guest lectures, seminars, and hands-on training sessions** with external trainers or experts.
- Assist in maintaining **training and assessment records** for accreditation and compliance purposes.
- Facilitate **student feedback collection and reporting** to management.

**Finance & HR Support**
- Assist in **fee collection, billing, petty cash management, and budget tracking**.
- Maintain and update **staff attendance, leave records, and payroll support documentation**.
- Coordinate with HR for recruitment, onboarding, and staff communication.

**Marketing & Public Relations**
- Support the marketing team with **institute promotions, social media updates, and event coordination**.
- Help organize **open houses, exhibitions, and promotional workshops** for student recruitment.
- Ensure professional and welcoming communication with prospective students, partners, and clients.

**Qualifications & Experience**:

- **Bachelor’s degree** in Business Administration, Management, or a related field.
- **2-4 years of administrative experience**, preferably in an educational or healthcare/cosmetology setup.
- Strong organizational, time-management, and problem-solving abilities.
- Excellent communication and interpersonal skills.
- Proficiency in **MS Office (Word, Excel, PowerPoint)** and digital record management tools.

Pay: ₹15,000.00 - ₹25,000.00 per month

Work Location: In person


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