Accounts and Export Control Executive

1 week ago

Vadodara Gujarat, India Rotech pumps USA Inc Full time

**About the Company**

Rotech Pumps is a Canadian OEM manufacturer with a global footprint in industrial pumping systems. Our India operation supports global manufacturing, exports, and operations for the company. We are seeking a reliable and detail-oriented individual to handle all accounting, taxation, and export documentation functions for our India division.

**Key Responsibilities**

**Accounting & Compliance**
- Manage all day-to-day accounting and bookkeeping operations
- Coordinate with the Chartered Accountant (CA) for statutory filings and audits
- Prepare and file GST returns, TDS, and other government filings
- Maintain vendor and customer ledgers, reconcile accounts, and track payments
- Review purchase orders and invoices for accuracy and compliance
- Support internal and external audits and ensure proper documentation

**Export & Documentation**
- Create commercial invoices, packing lists, and coordinate with freight forwarders and logistics providers
- Arrange and verify export documentation including shipping bills, export invoices, and bank submission papers
- Coordinate with CHA and logistics partners for export bookings and shipping schedules
- Negotiate and compare freight rates, working to reduce shipping costs and ensure on-time delivery
- Maintain accurate records for each shipment including export documentation and proof of delivery
- Track all export shipments and resolve delays or discrepancies

**Operational Coordination**
- Support management in maintaining vendor documentation and purchase order records
- Monitor shipment timelines, proactively follow up with vendors and forwarders
- Ensure compliance with export control and customs requirements
- Provide cost-saving insights and process improvements for logistics and procurement

**Qualifications**
- Bachelor’s degree in Accounting, Commerce, or related field
- 3+ years of experience in accounting and export documentation (manufacturing preferred)
- Strong understanding of GST returns, invoicing, and export documentation workflow
- Proficient in Microsoft Excel and accounting software (Tally or similar)
- Good communication skills in English (written and spoken)
- Strong organizational skills and attention to detail

**What We Offer**
- Opportunity to work with a global OEM company
- Exposure to international trade operations and cross-border coordination
- Stable long-term employment with professional growth potential
- Performance-based incentives

Pay: ₹25,000.00 - ₹45,000.00 per month

Ability to commute/relocate:

- Vadodara, Gujarat: Reliably commute or planning to relocate before starting work (required)

Application Question(s):

- Have you worked with export documentation?

**Education**:

- Diploma (required)

**Experience**:

- Accounting: 3 years (required)
- Microsoft Excel: 3 years (required)
- GST: 2 years (required)
- Tally: 3 years (required)

**Language**:

- English (required)

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