US Payroll processing Manager
4 weeks ago
We are seeking a highly skilled and detail-oriented Payroll Processing Manager to oversee and manage the payroll operations for non-profit entities within the United States. The ideal candidate will have a strong background in payroll processing within a non-profit setting, ensuring full compliance with federal and state regulations. This role also involves managing employee benefits, conducting 401k/403b audits, reviewing timesheets, and collaborating closely with HR and Finance teams.
Key Responsibilities:
Payroll Management: Process payroll accurately and promptly for salaried and hourly employees, contractors, and volunteers, including managing off-cycle payroll runs as necessary.
Timesheet Review: Ensure accuracy, completeness, and compliance of timesheets with organizational policies and procedures.
Coordination with HR and Operations: Address any discrepancies or issues identified during timesheet review, and collaborate with HR and Finance teams to maintain accurate employee data.
Employee Benefits Management: Administer employee benefits programs, including enrollment, changes, and terminations.
Compliance: Ensure payroll processes comply with federal, state, and local regulations, including tax withholding, reporting, and remittance.
Regulatory Knowledge: Maintain up-to-date knowledge of regulatory changes affecting payroll processing and implement necessary adjustments to ensure ongoing compliance.
Employee Inquiries: Serve as the primary point of contact for employees regarding payroll-related matters and benefits inquiries, providing timely and accurate resolutions.
Audit Coordination: Manage and coordinate 401k/403b audits, including gathering documentation and facilitating auditor inquiries.
Financial Reconciliation: Work closely with Finance and Accounting teams to reconcile payroll accounts and ensure accuracy in financial reporting.
Policy Development: Assist in developing and implementing payroll policies, procedures, and best practices to enhance efficiency and effectiveness.
Qualifications:
Bachelor’s degree in Accounting, Finance, Business Administration, or a related field (preferred).
Minimum of six years of experience in payroll processing, preferably within a non-profit environment.
Proficiency in payroll software (e.g., ADP, Paychex, Paylocity) and MS Excel.
Strong understanding of federal, state, and local payroll regulations, including tax laws and reporting requirements.
Experience with 401k/403b administration and audits (preferred).
Excellent attention to detail and accuracy in data entry and calculations.
Ability to prioritize tasks and meet deadlines in a fast-paced environment.
Exceptional communication skills, both written and verbal.
High level of integrity and discretion when handling confidential information.
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