Executive Assistant to Managing Director

4 days ago

Gurgaon, India Kay Tent Industries Full time

About us

Established in 1967, KAYTENT Industries started it’s journey with manufacturing and supplying of Tents, Tactical Equipment such as High Altitude Rucksacks, Tents, Web equipment, Sleeping Bags to the Army, UN & Para Military Forces. Kay Tent has developed itself as an OEM Manufacturer of backpacks to some of the leading luggage & Laptop brands.

Position: Executive Assistant to MD

Location: Gurgaon, Emaar Capital Tower 1, Near Gurudronacharya Metro Station

Experience: 4-5 Years

CTC: 6- LPA

Job Type: Full Time, On Site

Office Timing: 09:30am to 06:30pm

Working Day: 6 days working (2 nd and 4 th Saturday will be off)

Company’s Website : and kaypac.in

Job Description

  • Manage the MD’s calendar, maintain records of all schedules, and share timely information about scheduled meetings.
  • Efficiently manage MD’s emails to ensure proper organization and timely responses.
  • Provide comprehensive support to the Managing Director, including managing appointments, diary, and coordinating travel and accommodation arrangements as needed. Additionally, adept at organizing dates, creating agendas, taking minutes, and preparing all essential paperwork for meetings.
  • Efficiently handle the Managing Director's post and correspondence, undertaking mailings and communications as directed by the Managing Director.
  • Report directly to the Managing Director and play a pivotal role in supporting day-to-day tasks and responsibilities, ensuring a smooth and effective workflow.
  • Collect and organize daily stock statements for both the stainless-steel manufacturing unit and the Textile Unit. Compile the information and present it to the director for review.
  • Maintain daily production updates for both the Steel and Textile plants. Accurately document the information in the designated format and present it for analysis and decision-making.
  • Conduct a daily review of employees' tasks, monitor due dates, and ensure timely completion of assigned activities by communicating with the concerned team members.

Qualifications

• Candidate with Prior experience in a similar role is preferred

• Bachelor's degree in Business Administration or related field is a plus

• Excellent communication skills

• Strong clerical skills and attention to detail

• Proficiency in Microsoft Office Suite

• Ability to multitask and prioritize tasks effectively

• Strong organizational and time management skills

• Willingness to travel

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