Administration Officer

1 month ago

Delhi, India SaveLIFE Foundation (SLF) Full time

Does the idea of creating a positive impact on our world excite you? Would you like to work in a tightly-knit team where mutual respect and integrity are among core values? Do you have what it takes to build and grow partnerships that help drive the impact of a life-saving organization? About SaveLIFE Foundation SaveLIFE Foundation (SLF) is on a mission to save lives on roads across India. Since 2012, over 1.5 million people have been killed in road crashes in India and close to 5 million have been left seriously injured or permanently disabled. Besides the insurmountable emotional trauma that thousands of families must suffer each year, road crashes deal a crushing economic blow to many families. SLF is a fast-growing, specialised organisation with a proven track-record of delivering large-scale impact. We are best known for getting India its Good Samaritan Law and developing the “Zero-Fatality Corridor” solution to transform dangerous highways into “safeways”. We are registered as a not-for-profit organisation to ensure complete mission alignment. Our teams work in a creative environment to build novel solutions and thrive on problem solving. Over the last 15 years we have built unique strengths in areas such as forensic investigation of crashes, data analytics and predictive modeling, safety design and engineering, public policy formulation, and strategic communication and training. We strive for excellence in everything we do and build leaders through opportunity and mentorship. Job Summary: As an Administration Officer, you will play a pivotal role in ensuring the efficient and effective operation of our administrative functions. You will be responsible for various key result areas (KRAs) within administration, encompassing travel management, office management, inventory management, budget control, vendor management, and more. Your meticulous attention to detail, organizational skills, and ability to multitask will be crucial to your success in this role. Role and Responsibilities: Travel Management: Domestic and International travel logistics, including vehicle bookings, hotel reservations, and ticket bookings, visa etc. Identify and evaluate travel service vendors, negotiate agreements, and ensure document verifications. Coordinate travel arrangements for employees and guests, manage bills, and resolve disputes. Ensure that the travel arrangements align with our travel policy Handle payments and share payment details with vendors. Office Management: Plan and execute office and campus events, and manage administrative workflows. Oversee facility management, including space allocation, vendor selection, and contracts. Ensure office hygiene, maintenance, staff welfare, and catering services. Monitor repairs, maintenance, and vendor quality. Ensure the office complies with health and safety regulations, including managing fire drills and first-aid readiness Inventory Management: Select and vet vendors, prepare agreements, and monitor vendor performance. Coordinate procurement of office supplies, ensuring best pricing and quality Ensure that the procurement is aligned with our Procurement Policy Manage stock storage, item requests and quality control. Maintain stock registers, handle billing and coordinate payments. Petty Cash Management: Maintain petty cash records, including invoices and reimbursement forms. Prepare consolidated expense reports for reimbursement. Office Files Management: Allocate file numbers, maintain a file index and manage both physical and digital records. Bill Management: Receive and verify bills, process payments and manage disputes. Coordinate payment details with vendors. Vendor Management: Select and vet vendors, prepare agreements, and monitor vendor performance. Build and maintain relationships with various vendors. Schedule meetings, resolve issues and conduct market reviews. Ensure all vendor contracts and agreements are compliant with organizational policies and legal requirements Printing Support: Manage printing tasks, including business cards, brochures, reports, and other materials. IT Management: Coordinate with IT service providers for equipment procurement and issue resolution. Oversee biometrics and identity card creation. HR Support: Handle attendance and leave management. Assist in organizing staff events and activities. Support HR processes like hiring, interviews, and agreements. Budget Management: Work closely with Finance team in preparing the annual budget for various administrative activities. Once budget is approved pls ensure that the team works within the allocated budget Maintain records for future expense planning. Business Continuity Planning (BCP): Plan and implement BCP measures, including facilities and workflow preparation. Security Management: Ensure office security and monitor safety measures. Manage CCTV systems and maintain vigilance. Keys and Access Management: Maintain key records and oversee access control. Couriers & Post Management: Handle incoming and outgoing mail and packages. Maintain records and process billing. Assets Management: Maintain an assets register, including billing records and processing. Repairs & Maintenance: Oversee non-AMC repairs and maintenance. Government Liaison: Communicate with government offices, police, transport departments, and more as needed. Executive Support: Act as a point of contact between executives and internal/external clients. Handle communications, messages and correspondence. Produce reports, presentations and briefs as required. General Administrative Duties: Supervise service personnel. Ensure the smooth flow of information within the company. Coordinate administrative procedures and systems. Qualifications: Bachelor's degree in Business Administration or related field. 1-3 years of proven experience in administrative roles. Strong organizational and multitasking skills. Excellent communication and interpersonal abilities. Vendor Management Experience is mandatory Proficiency in MS Office and relevant software. Attention to detail and problem-solving skills. Join us in this dynamic role and contribute to the efficient functioning of our organization's administrative operations. Your dedication and commitment will be valued as we work together to achieve our goals. Personal Characteristics: Action, accountability execution orientation and ownership mentality. Hands on approach, Solutions-oriented; strong problem solver. Strong ability to work across teams. Direct, clear, and concise communicator. *Only shortlisted applicants will be contacted*

  • Administrative Officer

    5 months ago

    Delhi, Delhi, India Yash Consultant Full time

    **Title: Administrative Officer** Overview: A successful Administrative Officer will act as the point of contact for all employees, providing administrative support at the Bangalore office along with leading the travel desk. **Key Results** 1. Effective and efficient office administration. 2. Support for high priority logístical needs of the office 3....

  • Office Administrator

    1 week ago

    delhi, India Axiom India Full time

    Company Description Axiom India, located in Bilaspur, specializes in designing, manufacturing, and supplying Pollution Control and Water Treatment equipment and systems since 2004. The company offers a wide range of high-quality products and components, providing effective after-sales services to customers. Axiom India is known for delivering world-class...

  • Office Administrator

    1 week ago

    Delhi, India Axiom India Full time

    Company Description Axiom India, located in Bilaspur, specializes in designing, manufacturing, and supplying Pollution Control and Water Treatment equipment and systems since 2004. The company offers a wide range of high-quality products and components, providing effective after-sales services to customers. Axiom India is known for delivering world-class...

  • Office Administrator

    1 week ago

    delhi, India Axiom India Full time

    Company Description Axiom India, located in Bilaspur, specializes in designing, manufacturing, and supplying Pollution Control and Water Treatment equipment and systems since 2004. The company offers a wide range of high-quality products and components, providing effective after-sales services to customers. Axiom India is known for delivering world-class...

  • Office Administrator

    1 week ago

    Delhi, India Axiom India Full time

    Company DescriptionAxiom India, located in Bilaspur, specializes in designing, manufacturing, and supplying Pollution Control and Water Treatment equipment and systems since 2004. The company offers a wide range of high-quality products and components, providing effective after-sales services to customers. Axiom India is known for delivering world-class...

  • Office Administrator

    1 week ago

    Delhi, India Axiom India Full time

    Company DescriptionAxiom India, located in Bilaspur, specializes in designing, manufacturing, and supplying Pollution Control and Water Treatment equipment and systems since 2004. The company offers a wide range of high-quality products and components, providing effective after-sales services to customers. Axiom India is known for delivering world-class...

  • Office Administrator

    3 days ago

    Delhi, Delhi, India Dialmaz Jewellery Full time

    **Job Summary**: **Key Responsibilities**: - Office Administration: Oversee daily administrative operations, including office supplies management, mail handling, and scheduling meetings. - Computer Operating: Manage basic computer operations and troubleshoot minor technical issues as needed. - Office Assistance: Provide support to team members and assist...

  • Office Administrator

    2 weeks ago

    Delhi, Delhi, India Underpin Services Full time

    Job Title: Office Administrator Location: West Enclave, Pitampua Job Overview: We are seeking a dependable and proactive Office Administrator to manage daily office operations and ensure a well-organised, efficient workplace. In this role, you will also coordinate company events, adding an engaging element to our work culture. Key **Responsibilities**: -...

  • Office Administrator

    6 months ago

    Delhi, India Spectre Architects Full time

    **Company Description** Spectre Architects is a turnkey interior solutions provider located in New Delhi. Our focus is on design innovation and client satisfaction, and we take pride in providing the finest post-sales services. **Role Description** This is a full-time on-site role for an Office Administrator. The Office Administrator will be responsible...

  • Office Administrator

    2 months ago

    Delhi, Delhi, India Career Creed HR Services Pvt Ltd Full time

    **Job Description-** **Job Title**: Office Administrator **Location**:Connaught place,Barakhamba,Delhi **Position Type**:Full time **Reports To**:Manager **Salary - 2**0k-28k **Education-**Graduate/Post Graduate **Preference **Experience - **1 to 3 years **Job Summary**: **Key Responsibilities**: - **Office Management**: - Oversee the day-to-day...

  • Office Administration

    2 months ago

    Delhi, Delhi, India Career Creed HR Services Pvt Ltd Full time

    **Job Title**: Office Administration **Location**:Connaught place,Delhi **Position Type**:Full time **Reports To**:Manager **Salary - **22k-30k **Education-**Graduate/Post Graduate **Preference **Experience - **1 to 3 years **Job Summary**: **Key Responsibilities**: - **Office Management**: - Oversee the day-to-day office operations, including...

  • Office Administrator

    1 week ago

    delhi, India Aabi Chartered Accountants Full time

    Company Description Aabi Chartered Accountants is a leading audit and consultancy firm based in Dubai, UAE, offering a full spectrum of financial services tailored to meet the needs of businesses across diverse industries. With a team of over 25 highly experienced professionals, we specialize in Audit & Assurance, Accounting & Bookkeeping, UAE Tax...

  • Office Administrator

    1 week ago

    delhi, India Aabi Chartered Accountants Full time

    Company DescriptionAabi Chartered Accountants is a leading audit and consultancy firm based in Dubai, UAE, offering a full spectrum of financial services tailored to meet the needs of businesses across diverse industries. With a team of over 25 highly experienced professionals, we specialize in Audit & Assurance, Accounting & Bookkeeping, UAE Tax...

  • Office Administrator

    1 month ago

    Delhi, Delhi, India Bluedrop Full time

    **About Us**: We are a dynamic and fast-growing film production startup based in India, dedicated to creating innovative content for a variety of platforms. Our team is passionate about storytelling, pushing creative boundaries, and delivering high-quality visual experiences. As we continue to expand, we are looking for a motivated and organized **Office...

  • Office Administrator

    3 weeks ago

    Delhi, Delhi, India Ashu Career Aim Full time

    The role of an Office Administrator at Ashu Career Aim involves supporting the day-to-day activities of the office. Key responsibilities include maintaining a well-organized and clean work environment, managing supplies, and ensuring office equipment is in good working order.Main ResponsibilitiesAdministrative Support: Provide administrative support to staff...

  • Office Administrator

    5 months ago

    Delhi, India CQS Training Pvt. Ltd. Full time

    Office administration, often referred to as administrative work or administrative support, involves a range of tasks and responsibilities that help an organization run smoothly. Office administrators are crucial to the efficient functioning of businesses, government agencies, non-profit organizations, and various other institutions. **Salary**: ₹12,000.00...

  • Office Administrator

    2 weeks ago

    Delhi, Delhi, India Saga Legal Full time

    **Position Overview**: **Responsibilities**: Office Management: - Oversee and maintain office operations, including managing office supplies, equipment, and facilities. - Ensure the office environment is organised, professional, and conducive to productivity. Administrative Support: - Provide administrative support to partners, attorneys, and staff,...

  • Office Administrator

    5 months ago

    Delhi, Delhi, India Naresh Paper Bhandar Full time

    **Responsibilities**: 1. **Administrative Support**: - Provide administrative support to executives and other team members. - Manage and coordinate schedules, appointments, and travel arrangements. 2. **Office Management**: - Maintain a clean, organized, and welcoming office environment. - Order and manage office supplies, ensuring availability and...

  • Office Administrator

    1 week ago

    Delhi, India Aabi Chartered Accountants Full time

    Company DescriptionAabi Chartered Accountants is a leading audit and consultancy firm based in Dubai, UAE, offering a full spectrum of financial services tailored to meet the needs of businesses across diverse industries. With a team of over 25 highly experienced professionals, we specialize in Audit & Assurance, Accounting & Bookkeeping, UAE Tax...

  • Office Administrator

    1 week ago

    Shahdara, Delhi, Delhi, India J M International School Full time

    **Position Title**: Office Administrator **Reports To**: Office Manager / Operations Manager **Location**: [Company Name/Location] **Position Overview**: The Office Administrator is responsible for managing and coordinating office operations and procedures to ensure organizational efficiency and effectiveness. This role involves handling a wide range of...