Executive Assistant

2 weeks ago

jaipur, India Three Across Full time
Position title: Executive Assistant to Founder
Location : Jaipur
Salary : 6 Lacs – 8 Lacs (Inclusive of Performance Bonus)
Experience : Minimum of 7 years of experience Administration/Executive Assistant.
Education : Master’s in business administration/Graduate
About the Company
Our client is a luxury brand based in Jaipur, specializing in handcrafted dressing suits, using materials like Leather, Micro fabric, Metalwork & detailing. The brand offers a range of innovative wardrobes, dressers, counters, and drawers to showcase skilled craftsmanship and create immersive environments for customers.
About the position- We are seeking a dedicated and experienced Executive Assistant that will play a key role in supporting the Founder by providing high-level administrative, operational, and personal support. The ideal candidate is resourceful, detail-oriented, and capable of handling a wide range of tasks with a high degree of professionalism and discretion.
Job Skills
Exceptional written and verbal communication skills.
Proficiency in MS Office (particularly MS Excel and MS PowerPoint).
Outstanding time management skills and the ability to prioritize work.
Strong administrative and organizational skills with the ability to multi-task.
Strong conceptual thinker with excellent analytical skills.
Process-oriented: Demonstrable commitment to following processes and documentation.
High level of discretion and confidentiality.
Personal Attributes
Excellent written and verbal communication, with a good personality, strong interpersonal skills, and the ability to build relationships at all levels.
Ability to work effectively under pressure and manage multiple clients or agencies simultaneously.
Self-motivated and able to work independently as well as part of a team.
Solution-driven mindset and approach.
Adaptability, enthusiasm, and a genuine passion for the brand.
Executive Support
Act as the primary point of contact for the Founder, managing their calendar, scheduling meetings, and coordinating travel arrangements.
Manage emails and correspondence, ensuring prompt and efficient communication within and outside the company.
Prepare presentations, reports, and briefs for internal and external meetings.
Attend meetings, take minutes, and track action items for follow-up.
Handle confidential information with discretion and maintain a high level of professionalism.
Stay up-to-date with the latest trends and events in the industry.
Resolve issues and maintain the smooth functioning of the office.
Uphold a high level of integrity and confidentiality in day-to-day operations.
Work extended hours when necessary to complete assignments.
Tasks Management
Assist in the planning and execution of strategic tasks and initiatives led by the Founder.
Liaise with internal teams and external partners to ensure tasks are delivered on time and within scope.
Monitor deadlines and ensure timely completion of tasks by team members.
Create regular reports/MIS for the Founder.
Administrative Tasks
Manage office-related tasks such as filing, organizing documents, and maintaining the Founder’s office environment.
Process admin-related bills, manage couriers, and coordinate bank statements with the accounts and other departments.
Make travel arrangements (domestic and international) including visas, ticket bookings, cab arrangements, and hotel bookings.
Assist with domestic/international online purchases, coordinating with relevant departments.
Track expenses and assist in managing budgets related to the Founder’s activities.
Maintain data and lists of all company collaterals.
Personal Assistance
Assist the Founder with personal errands and tasks as needed.
Coordinate and manage personal appointments, events, and household-related responsibilities.
Event Coordination
Plan and coordinate internal and external events, including business meetings, dinners, and brand-related events.

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