Aptia Group | Executive Secretary | mumbai

7 days ago


mumbai, India Aptia Group Full time

The position is open for Mumbai/ Pune/ Gurugram location


The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.


Responsibilities

  • Manage executive calendars, coordinate meetings, appointments, and travel arrangements.
  • Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives
  • Provide administrative support to senior executives by handling correspondence, emails, phone calls, and messages.
  • Coordinate logistics for events, conferences, and meetings both locally and internationally.
  • Maintain confidentiality and handle sensitive information with discretion.
  • Perform secretarial activities such as data entry, filing documents, and maintaining records.
  • Maintain professionalism and strict confidentiality with all materials


Qualifications


  • Graduates with 6-8 years of experience as an Executive Assistant or Executive Secretary
  • Proficient in Microsoft Office suite
  • Experience in managing multiple priorities, administrative coordination, and logistics
  • Well-organized, detail-oriented, ability to multi-task with great follow-up skills
  • Strong written and verbal communication skills
  • Strong calendar management skills with attention to detail.
  • Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
  • Flexible team player, willing to adapt to changes and unafraid of challenges
  • Ability to maintain confidentiality of information related to the company and its employees



  • mumbai, India Aptia Group Full time

    The position is open for Mumbai/ Pune/ Gurugram locationThe ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary...


  • mumbai, India Aptia Group Full time

    The position is open for Mumbai/ Pune/ Gurugram locationThe ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary...


  • Mumbai, India Aptia Group Full time

    The position is open for Mumbai/ Pune/ Gurugram locationThe ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary...


  • Mumbai, Maharashtra, India Aptia Group Full time

    About Aptia GroupAptia Group is a dynamic organization seeking a seasoned professional to join its team as the Manager - Global Compliance Strategist. Based in Mumbai, this role will play a pivotal part in ensuring the company's people practices align with compliance standards, legal requirements, and regulatory frameworks.Job SummaryWe are looking for an...


  • Mumbai, Maharashtra, India Aptia Group Full time

    Aptia Group is seeking an experienced Risk Compliance Officer to join its People function. This role will play a crucial part in safeguarding the organization's reputation and operational effectiveness.About the RoleThe successful candidate will be responsible for ensuring that our People practices align with compliance standards, legal requirements, and...


  • mumbai, India Aptia Group Full time

    The Role:At Aptia, we consider our colleagues to be our greatest asset. Their creativity, talent, and eagerness to learn are fundamental to our company's success. Recruiting, developing, and retaining exceptional individuals are crucial for Aptia's future.We are seeking a bright, energetic, and driven individual for the role, someone with prior HR operations...


  • mumbai, India Aptia Group Full time

    The Role: At Aptia, we consider our colleagues to be our greatest asset. Their creativity, talent, and eagerness to learn are fundamental to our company's success. Recruiting, developing, and retaining exceptional individuals are crucial for Aptia's future. We are seeking a bright, energetic, and driven individual for the role, someone with prior HR...

  • Aptia Group | Manager

    2 weeks ago


    mumbai, India Aptia Group Full time

    Position Overview:Aptia is seeking a highly skilled and experienced professional to the Aptia People function as the Manager- People Risk & Compliance. In this role, you will be responsible for ensuring that our People practices align with compliance standards, legal requirements, and regulatory frameworks in UK, India, USA and Portugal, playing a crucial...

  • Aptia Group | Manager

    2 weeks ago


    mumbai, India Aptia Group Full time

    Position Overview: Aptia is seeking a highly skilled and experienced professional to the Aptia People function as the Manager- People Risk & Compliance. In this role, you will be responsible for ensuring that our People practices align with compliance standards, legal requirements, and regulatory frameworks in UK, India, USA and Portugal, playing a crucial...

  • Aptia Group | Manager

    2 weeks ago


    mumbai, India Aptia Group Full time

    Position Overview: Aptia is seeking a highly skilled and experienced professional to the Aptia People function as the Manager- People Risk & Compliance. In this role, you will be responsible for ensuring that our People practices align with compliance standards, legal requirements, and regulatory frameworks in UK, India, USA and Portugal, playing a crucial...


  • Mumbai, Maharashtra, India Aptia Group Full time

    Job Summary:Aptia Group is seeking an experienced Administrative Coordinator to provide top-level support to our senior executives. The ideal candidate will have exceptional organizational skills, be comfortable scheduling meetings and responding to emails, and be able to draft documents.About the Role:The successful candidate will manage executive...


  • Mumbai, Maharashtra, India Aptia Group Full time

    Job SummaryWe are seeking a highly skilled and experienced Senior Payroll Specialist to join our team at Aptia Group in Mumbai. The ideal candidate will have a minimum of 8 years of experience in payroll management, with prior knowledge of Workday, SuccessFactors, SAP HCM, or Oracle Fusion.

  • Executive Secretary

    1 week ago


    Mumbai, India Aptia Group Full time

    The position is open for Mumbai/ Pune/ Gurugram locationThe ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary...

  • Executive Secretary

    7 days ago


    Mumbai, India Aptia Group Full time

    The position is open for Mumbai/ Pune/ Gurugram location The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary...

  • Executive Secretary

    6 days ago


    Mumbai, India Aptia Group Full time

    The position is open for Mumbai/ Pune/ Gurugram location The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any...

  • Executive Secretary

    1 week ago


    Mumbai, India Aptia Group Full time

    The position is open for Mumbai/ Pune/ Gurugram locationThe ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary...

  • Executive Secretary

    7 days ago


    Mumbai, India Aptia Group Full time

    The position is open for Mumbai/ Pune/ Gurugram location The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any...


  • Mumbai, Maharashtra, India Aptia Group Full time

    About Aptia GroupAptia Group is a dynamic organization that values expertise in financial planning and analysis. We are currently seeking a highly skilled Chief Financial Strategist to join our team.


  • mumbai, India Aptia Group Full time

    Role Summary: As a Creative Designer, you will play a pivotal role in supporting, protecting and enhancing our visual brand. You will be part of a small global team working on omni-channel marketing campaigns, sales enablement, presentations, events and internal communications. You will work collaboratively with cross-functional teams to ensure our brand...


  • mumbai, India Aptia Group Full time

    Role Summary: As a Creative Designer, you will play a pivotal role in supporting, protecting and enhancing our visual brand. You will be part of a small global team working on omni-channel marketing campaigns, sales enablement, presentations, events and internal communications. You will work collaboratively with cross-functional teams to ensure our brand...