Executive Assistant to Chief Executive Officer

Executive / Personal Assistant Location: Gurgaon / Manesar (On-site) About the Role We are hiring an Executive / Personal Assistant for the Strategy & Planning Office. The role requires someone who is organised, detail-oriented, and thrives in fast-moving environments. You will work closely with a Member of the Board across multiple businesses to ensure that schedules, communication, travel, meetings, and execution run seamlessly. This role — ideal for someone who brings professionalism, composure, and a strong service mindset while enabling leadership efficiency across both professional and personal priorities. What You Will Enable • Smooth management of professional, operational, administrative, and personal priorities • Clear coordination across meetings, stakeholders, schedules, and follow-ups • Strong preparation for reviews, discussions, travel, and daily readiness • Timely tracking of action items and deliverables with complete situational awareness • Efficient systems, trackers, workflows, and relationship management • A well-managed environment that allows leadership to maximise productivity and bandwidth Your Qualities • Demonstrates a polished, professional presence suitable for senior leadership interaction • Strong verbal and written communication with clarity, fluency, and confidence • Naturally courteous, grounded, and respectful in all interactions • High sense of ownership, discipline, and dependable follow-through • Comfortable taking direction with precision and maintaining structure across tasks • Strong sense of presentation, organisation, and personal conduct • Ability to work closely with leadership with humility, discretion, and emotional intelligence • Learns quickly, adapts quickly, and supports leadership with a service-oriented mindset • Represents the office with maturity, refinement, and a calm problem-solving approach Experience Required 3–6 years as EA / Coordinator to CXO, Founder, or Board-level executive Compensation: ₹8–12 LPA Job Type: Full-time, On-site Key Responsibilities 1. Calendar, Meetings & Coordination (25%) • Manage and prioritise the calendar across professional and personal commitments • Ensure meeting readiness with briefs, notes, and key talking points • Coordinate internal and external meetings with structured follow-ups • Track deliverables and create visibility of progress • Assist in leadership reviews, personal appointments, and strategic events • Maintain situational awareness to ensure nothing slips through the gaps 2. Communication & Stakeholder Management (25%) • Act as the primary coordination point for internal and external stakeholders • Draft and review leadership communication and email correspondence • Maintain a structured database of contacts and key relationships • Coordinate discussions with partners, advisors, consultants, and personal networks • Represent the leadership office with professional communication standards • Build and maintain soft relationships required for smoother travel, visits, and meetings 3. Travel, Logistics & Personal Coordination (20%) • Plan domestic/international travel, accommodation, and documentation • Prepare itineraries and manage real-time schedule changes • Coordinate logistics for board meetings, conferences, and personal events • Build relationships with travel partners (hotels, drivers, support staff) for smooth movement • Manage personal arrangements that support leadership’s daily efficiency • Track budgets, reimbursements, and travel-related spending 4. Execution, Operational Follow-ups & Personal Support (20%) • Track progress on projects, instructions, and daily priorities • Build dashboards, trackers, and summaries for rapid decision-making • Coordinate documents, approvals, and workflows across teams • Provide day-to-day personal management support to maximise bandwidth • Assist in tasks requiring on-ground presence, coordination, or follow-through • Enable seamless execution across both work and personal fronts 5. Administration, Organisation & Personal Systems (10%) • Maintain structured files, contact lists, and digital records • Manage renewals, payments, subscriptions, and correspondence • Support administrative and personal organisational processes • Ensure confidentiality across all activities • Build systems that keep leadership organised, prepared, and informed