Legal and Administrative Specialist
7 days ago
About SD Industries, LLC
We are a leading architectural fabricator with over 50 years of experience in the United States. Our specialties include signage, architectural metal & glass, custom lighting, and more.
Job Overview:
We are seeking an experienced Paralegal Admin to provide comprehensive legal and administrative support across various projects and departments. This role will handle contract review, legal research, documentation, calendar management, and communication liaison duties.
Main Responsibilities:
- Schedule and coordinate meetings, appointments, and travel arrangements for senior-level executives
- Act as the point of contact between executives and stakeholders, managing inboxes and ensuring smooth communication
- Prepare agendas, attend meetings, and take accurate minutes for executive-level discussions
- Review, draft, and negotiate contracts such as NDAs and non-compete agreements, ensuring compliance with legal and regulatory requirements
- Monitor ongoing litigation, follow up on legal matters, and provide timely updates to management
- Assist with legal follow-up on outstanding receivables, including preparing legal notices and pursuing non-payment or contract breaches
- Draft grievance letters, legal responses, and manage legal notices received
- Handle union-related legal matters and ensure compliance with labor laws
- Oversee job site incidents, manage claims, and address workers' compensation or disability cases
- Prepare and manage legal, tax, and insurance documents, ensuring timely submission to authorities
- Ensure legal and regulatory alignment across all projects and departments
- Support legal claims, assist in negotiations, and help manage settlements
- Coordinate and oversee cross-departmental projects, ensuring deadlines and objectives are met
- Draft, review, organize, and maintain reports and documents with up-to-date filing systems
Requirements:
- Associate's or Bachelor's degree in Legal Studies, Paralegal Studies, or a related field
- 2+ years of paralegal experience, preferably in the construction or related industry
- Strong knowledge of construction contracts, insurance regulations, and legal compliance
- Familiarity with labor laws, union regulations, and job site incident protocols
- Proven administrative experience supporting senior-level executives
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and legal research tools
- Excellent organizational, communication, and time management skills
- Ability to handle confidential matters with discretion and professionalism
- Strong attention to detail, with the ability to manage multiple tasks simultaneously
Salary Range:
$80,000 - $110,000 per annum, depending on experience
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