Personal Assistant to the Managing Director

4 hours ago


Gurgaon, Haryana, India Optus Housing Full time
Job Description

We are seeking a highly organized and detail-oriented Personal Assistant to support our Managing Director in their daily activities and responsibilities.

  • Calendar Management: Our ideal candidate will be responsible for organizing meetings, appointments, and events for the MD, ensuring their schedule runs smoothly.
  • Email Correspondence: The selected candidate will manage the MD's email inbox, respond to or forward important messages, and prioritize emails based on urgency.
  • Travel Arrangements: Booking flights, hotels, rental cars, and other travel logistics for the MD's business trips or personal travels.
  • Document Preparation: Drafting, editing, and formatting documents such as letters, reports, presentations, and contracts.
  • Meeting Support: Preparing meeting agendas, taking minutes, and following up on action items from meetings.
  • Client Communication: Liaising with clients, answering inquiries, and providing assistance or information as needed.
  • Database Management: Maintaining and updating databases of clients, properties, and other relevant information.
  • Research: Conducting market research, competitor analysis, and other research tasks to support the MD in decision-making processes.
  • Financial Administration: Assisting with expense tracking, invoicing, and other financial tasks as required.
  • General Administrative Support: Handling phone calls, managing office supplies, and performing other administrative duties as necessary.

It is essential to be able to multitask and have discretion when dealing with sensitive information. The ability to work independently and maintain confidentiality is also crucial for this role.



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