Procurement Support Specialist

1 month ago


Chennai, Tamil Nadu, India Trimble Full time

About the Role


The Asset Administrator plays a crucial role in managing the lifecycle of Corporate Information Systems hardware assets within the organization. This position is responsible for overseeing the entire lifecycle of IT assets, from their introduction to their retirement, ensuring they are accurately tracked, labeled, and recorded in the Configuration Management Database (CMDB). The Asset Administrator will maintain inventory records at both departmental and user levels, conduct physical verifications, and ensure the accuracy of asset data.


Responsibilities include:


Inventory Management:


Oversight of the entire lifecycle of CIS hardware assets in the CMDB from introduction to retirement.
Monitoring and recording IT assets, including tagging and labeling.
Ensuring inventory records are accurate, matching physical inventory.
Maintenance of critical stock and reorder levels.

Asset Lifecycle and Documentation:


Digitizing asset records and ensuring accurate documentation in the CMDB portal.
Maintaining inventory records at both departmental and user levels.
Ensuring end-user asset records are accurate and up-to-date.
Creating and maintaining documentation for procedures, processes, and asset reports.

Verification and Compliance:


Conducting physical verification of hardware assets against the CMDB.
Addressing any discrepancies found during verification.
Continuously improving asset tracking processes.
Generating and distributing weekly and monthly reports, including compliance status of current assets.

Collaboration and Coordination:


Working with helpdesk teams and end-users for asset distribution and collection.
Managing asset-related logistics efficiently.
Communicating changes related to assets to clients promptly.
Assisting in the procurement of new assets.
Coordinating with finance for compliance audits and reporting.
Supporting the helpdesk with employee onboarding and offboarding processes.
Maintaining minimum stock levels and initiating purchase order requests as necessary.

Audits:


Conducting annual physical audits and presenting findings to the finance department.

Requirements:


The ideal candidate will possess strong organizational skills, attention to detail, and the ability to communicate effectively with internal teams and clients.


Key Requirements:


The Asset Administrator will also be responsible for conducting annual physical audits and presenting findings to the finance department, ensuring compliance with asset management policies and procedures.


Working Knowledge:


Inventory Management
Procurement Process
IT Gadgets

Education:


Any undergraduate degree in Science or Commerce

Work Experience:


At least 0-4 years of relevant experience

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