IMEA Travel Expense Coordinator
7 days ago
Job Overview:
The IMEA travel expense coordinator will be responsible for coordinating travel payments and expenses made onto the AMEX Meeting cards assigned. The assigned Amex meeting cards will be the central mode of payment for flight tickets and hotel accommodations booked through BCD Travel, for new joiners and interns.
The role will review and make sure that any request received includes justification/reason, applicable project/case code and approval prior to payment. The role will also work within our iProcurement payment processing team, providing regional support on invoice processing when needed.
Key Responsibilities:
- Maintain and manage the OS direct billing mailbox where BCD and hotel invoices will be received
- Ensure all expenses are accurately recorded and categorized within the iExpense system
- Assist with AMEX card-related inquiries and troubleshooting
- Maintain detailed records of all travel expenses and payments
- Coordinate with BCD to resolve any invoice discrepancies or issues
- Ensure that transactions paid using the procurement card are for the eligible employees (interns and new joiners)
- Audit invoice details and make sure the supporting communication includes the correct charge code and approval from Project Manager
- Reconcile and submit expenses via the iExpense system. Make sure all expenses are submitted for the current billing period for each procurement card and submit all copy of invoices along with email approvals
- Monitor expense reports to make sure of timely approval and payment before the due date
- Work closely with the account owner of the meeting card and make sure to keep the account in good standing
- Process invoices through the iProcurement system for multiple departments and project teams across IMEA
- Maintain detailed payment tracker
- Stakeholder management. Escalate when payments are held up, by liaising with relevant stakeholders to address roadblocks
- Proactively dealing with issues, effectively communicating on status of payments or issues in a timely manner
- Minuting meetings
About Us:
We're Marsh McLennan Companies, a global professional services firm offering risk, strategy, and human capital consulting to clients around the world. Our purpose is to help our clients navigate an increasingly complex world.
Why Join Us?
We offer a competitive salary of $65,000 per annum, commensurate with experience, plus a comprehensive benefits package, including health insurance, retirement plan, and paid time off.
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