Corporate Travel Expense Coordinator
19 hours ago
The IMEA Travel Expense Coordinator will be responsible for coordinating travel payments and expenses made onto the AMEX Meeting cards assigned. The role will review and make sure that any request received includes justification/reason, applicable project/case code and approval prior to payment. The role will also work within our iProcurement payment processing team, providing regional support on invoice processing when needed.
Key Responsibilities- Maintain and manage the OS direct billing mailbox where BCD and hotel invoices will be received
- Ensure all expenses are accurately recorded and categorized within the iExpense system
- Assist with AMEX card-related inquiries and troubleshooting
- Maintain detailed records of all travel expenses and payments
- Coordinate with BCD to resolve any invoice discrepancies or issues
- Ensure that transactions paid using the procurement card are for the eligible employees (interns and new joiners)
- Audit invoice details and make sure the supporting communication includes the correct charge code and approval from Project Manager
- Reconcile and submit expenses via the iExpense system. Make sure all expenses are submitted for the current billing period for each procurement card and submit all copy of invoices along with email approvals
- Monitor expense reports to make sure of timely approval and payment before the due date
- Work closely with the account owner of the meeting card and make sure to keep the account in good standing
- Process invoices through the iProcurement system for multiple departments and project teams across IMEA
- Maintain detailed payment tracker
- Stakeholder management. Escalate when payments are held up, by liaising with relevant stakeholders to address roadblocks
- Experience in accounts reconciliation and payment processing
- Understanding of statements of accounts and billing cycle
- Working with online systems and accounting tools
We offer a competitive salary of ₹8,00,000 per annum, commensurate with experience, plus benefits including medical insurance, retirement plan, and paid time off. If you share these values and want to work as one and own our impact at the same time, we encourage you to apply.
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