Administrative Support Specialist
3 weeks ago
Executive Assistant Role at ielecssol
As an Executive Assistant at ielecssol, you will be responsible for providing high-level administrative support to the director. This includes scheduling appointments, coordinating meetings, and ensuring effective communication between internal and external departments.
Main Responsibilities:
- Scheduling and Coordination: Schedule and coordinate appointments, meetings, and travel arrangements for the director.
- Liaison and Communication: Act as a liaison between internal and external departments, ensuring effective communication.
- Documentation and Records: Prepare and edit correspondence, reports, and presentations, and also maintain accurate and up-to-date records.
- Meetings and Minutes: Organize and attend meetings, take minutes, and distribute information as needed.
- Confidentiality: Handle sensitive information with discretion and maintain a high level of confidentiality.
- Task Management: Manage and prioritize tasks to ensure the executive's time is utilized effectively.
- Problem-Solving: Proactively identify and address challenges, finding solutions to streamline processes.
- Office Management: Oversee office supplies, equipment, and facilities to ensure a productive and well-maintained work environment.
Requirements:
- Communication Skills: Excellent written and verbal communication skills.
- Organizational Skills: Strong organizational and multitasking abilities.
- Technical Skills: Proficient in MS Office, MS Excel, and other relevant software.
- Follow-Up: The candidate should be good at follow-up.
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