Chief Executive Officer Support Specialist

4 weeks ago

Bengaluru, Karnataka, India Spifix Full time

Spifix, a dynamic company based in India and with a prominent branch in Dubai, is seeking a highly organized and proactive Chief Executive Officer Support Specialist to support our founder Max Milian Mathew in managing his professional and personal responsibilities.

Key Responsibilities

The ideal candidate will be efficient, resourceful, and capable of handling a wide range of tasks with discretion and professionalism. This role requires excellent communication skills, attention to detail, and the ability to prioritize effectively in a fast-paced environment.

Responsibilities include:

  • Managing the founder's calendar, scheduling appointments, meetings, and travel arrangements.
  • Screening and prioritizing emails, phone calls, and correspondence, providing timely responses or directing to the appropriate channels.
  • Preparing and editing documents, presentations, and reports as needed.
  • Conducting research on various topics and compiling information for decision-making purposes.
  • Assisting in organizing and coordinating company events, meetings, and special projects.
  • Handling personal tasks and errands for the Founder, including but not limited to, household management, travel bookings, and personal appointments.
  • Acting as a liaison between the Founder and internal/external stakeholders, maintaining professional relationships and ensuring clear communication.
  • Managing expense reports and invoices, tracking expenditures and ensuring accuracy.
  • Assisting in personal and professional development activities, including organizing training sessions and networking events.
  • Maintaining confidentiality and discretion in all interactions and handling sensitive information with care.
  • Must have a valid passport.
  • Must be physically fit.
Requirements
  • Excellent verbal and written communication skills.
  • Strong organizational and time management abilities.
  • Ability to multitask and prioritize tasks effectively.
  • Proficiency in Microsoft Office suite.
  • Experience in supporting senior executives or similar roles.

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