Executive Assistant
4 weeks ago
Job Title: Executive Assistant
About the Role:
We are seeking a highly skilled and experienced Executive Assistant to support our senior leaders at TEDxGateway. As a key member of our team, you will be responsible for providing administrative support, coordinating travel arrangements, and managing schedules.
Key Responsibilities:
- Schedule Management: Coordinate and manage the founder's appointments, meetings, and events to ensure smooth operations.
- Travel Coordination: Plan and organize the founder's travel logistics, including flights, accommodations, and transportation for efficient and stress-free travel.
- Meeting Preparation: Handle meeting logistics, prepare necessary documents, and ensure meetings are well-organized and productive.
- Information Management: Manage incoming calls and messages, promptly relaying important information to keep the founder well-informed.
- Email Management: Oversee the founder's inbox, respond to key emails, maintain confidentiality, and ensure timely communication.
- Foster Communication: Facilitate effective communication and coordination with internal teams, promoting collaborative efforts and streamlined operations.
Requirements:
- Experienced Professional: Able to work independently and manage the needs of various stakeholders efficiently.
- Educational Background: A Bachelor's degree or equivalent in a relevant field.
- Executive Assistant Experience: 5+ years of experience supporting senior leaders, demonstrating professionalism and expertise.
What We Seek:
- Strong Relationship Skills: Proven ability to build and maintain professional relationships with diverse stakeholders.
- Organizational Proficiency: Skilled in using tools like Trello, Notion, and Airtable, with excellent organizational and time-management skills.
Preferred Qualifications:
- Events/Exhibitions Industry: Experience in the events/exhibitions industry is highly preferable.
- Hospitality Background: Hospitality background will also be considered.
Why TEDxGateway:
We are a platform that brings people, ideas, and resources together to create and move mountains in the world, making it a better place. We provide a stage for groundbreaking ideas, inspiring thousands and catalyzing change across various sectors.
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