Executive Secretary for SATS India Leadership

2 days ago

Gurgaon, Haryana, India SATS Ltd. Full time

About SATS Ltd.

SATS Ltd. is a leading provider of food solutions and gateway services in Asia, with a presence in 14 countries across the region. As a forward-thinking company, we leverage innovative technologies and resilient supply chains to deliver quality food products sustainably. Our comprehensive gateway services connect people, businesses, and communities through seamless logistics, catering to airlines, cruise lines, freight forwarders, postal services, and e-commerce companies.

Fulfilling our purpose to feed and connect communities, SATS Ltd. delights customers in over 55 locations worldwide. Founded in May 2000, we have been listed on the Singapore Exchange since inception. For more information, please visit our website.

Job Overview:

The Personal Assistant will provide exceptional administrative and secretarial support to the Chairman of SATS India. This role requires managing complex calendars, coordinating travel arrangements, scheduling meetings, and handling confidential information with discretion. The ideal candidate will possess strong organizational skills, excellent communication abilities, and a proactive approach to problem-solving.

Key Responsibilities:

Administrative Support

  • Provide a full range of office secretarial & admin support to the Chairman and his team.
  • Handle inbound calls, inquiries & manage meeting rooms.
  • Handle travel arrangements, expense claims, and coordinate meetings/ facilities bookings.
  • Assist in office supplies & equipment maintenance.
  • Assist in miscellaneous admin functions and ad-hoc research assignments.
  • Maintaining internal systems on real-time basis.
  • Handle confidential information in a professional and discreet manner.

Representation and Communication

  • Act as the Chairman's representative and ambassador to external constituents as directed.
  • Process and maintain duty travel expenses for the Chairman.

Requirements:

Essential Skills and Qualifications

  • 5-8 years of proven experience as a personal assistant or other relevant administrative support experience.
  • Bachelor's degree is a must
  • Experience in handling office admin activities is a must.
  • Understanding of MS Office suite.
  • Ability to organise a daily workload by priorities.
  • Must be able to meet deadlines in a fast-paced, quickly changing environment.
  • A proactive approach to problem-solving with strong decision-making skills.
  • Professional level verbal and written communications skills.

Educational Requirements

Bachelor's degree from a reputable institution

Estimated Salary Range: ₹25,00,000 - ₹35,00,000 per annum (depending on experience)

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