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Order Management Specialist
1 month ago
About Us
Smiths Detection, part of Smiths Group, is a global leader in threat detection and screening technologies for aviation, ports & borders, defense, and urban security. Our expertise is spread across 5 R&D centers, 21 Global Offices and 7 Manufacturing Sites with 2700 Brilliant Minds globally contributing for over 40 years at the frontline which enables us to deliver the solutions needed to protect our society from any threat and illegal passage of explosives, prohibited weapons, contraband, toxic chemicals, and narcotics.
Job Description
The role holder will be part of the Order Management Team (Centre of Excellence) and support the transition of the management of orders from the Market Order Management teams to the COE. Primary tasks for the role will be the processing of administrative tasks in the Order to Invoice process working with our Global Sales and Order Management functions. This role will have the opportunity to contribute to significant lasting change to the way we manage our customers' orders and a direct improvement to our customer's experience.
Duties & Responsibilities
- Process all types of sales orders in full cycle from order to invoice in accordance with Smiths guidelines and policies.
- Liaise with relevant internal and external parties to manage and resolve all issues relating to order fulfilment.
- Manage and input all sales order timely to ensure on-time delivery for a given market.
- Manage and create Delivery Note, Factory Liaison, PGI and Invoicing
- Ensure backlog (orders outstanding) is managed efficiently with no past due status.
- Attend weekly and monthly internal meetings.
- Participate cross-functional initiatives when require.
- Ensure clean backlog at all time and compliance to audit requirement.
- Setting up folders in Share Point/MS Teams for every order and ensuring all the information of the orders are updated timely.
- Ensure system and operation transactions in compliance with law, regulatory taxation as well as corporate policies.
- Ensure all necessary documentation is in place to enable transit from origin to destination without delays and in accordance with customer need and foreign trade regulations with support from the sales and finance teams where relevant.
- Ad-hoc tasks as assigned by the supervisor/management.
- Able to manage and update internal data Dashboards.
- Train and coach junior resources
