Facilities Operations Specialist
1 week ago
About the Role
The Facilities Operations Specialist is a pivotal position at Wind River, ensuring effective management of facility services. This role demands a seasoned professional with a comprehensive understanding of facilities management, adept at resolving diverse issues creatively.Key Responsibilities
- Communication and coordination:
- Accepting and sorting all incoming and outgoing mail.
- Answering and directing calls for the main telephone line.
- Managing badge printing/cancellations.
- Coordinating box breakdown and recycling.
- Handling building requests and reporting.
- Facilities maintenance:
- Maintaining clean whiteboards and conference rooms.
- Overseeing conference room chairs and copy areas on all floors.
- Managing desk name tags and office space updates.
- Ensuring kitchen and plant maintenance.
- Operations support:
- Creating purchase requisitions (PRs) and purchase orders (POs).
- Conducting daily floor checks for discrepancies.
- Providing day porter services and emergency cleanups.
- Managing desk setups for new hires and employee separations.
- Maintaining the Envoy Visitor Management System.
- Logistics and inventory management:
- Handling shipping and receiving, including maintaining shipping logs.
- Managing toner inventory levels and office supply orders.
- Coordinating e-waste disposal and shredding/recycling services.
- Vendor and contract management:
- Providing approval for vendor invoices.
- Updating vendor share drive folders.
- Safety and compliance:
- Serving as an Emergency Response Team member.
- Managing security badge tracking and monthly reports.
- Monitoring security cameras and ensuring site safety (JHSC).
- Administrative support:
- Maintaining facility procedure manuals and filing systems.
- Supporting HR, recruiting teams, and on-site event management.
- Handling tickets support.
- Supervising day porters and providing backup/ad hoc support.
- Participating in special projects as needed.
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