Facilities Operations Specialist

1 week ago


Bengaluru, Karnataka, India Wind River Full time

About the Role

The Facilities Operations Specialist is a pivotal position at Wind River, ensuring effective management of facility services. This role demands a seasoned professional with a comprehensive understanding of facilities management, adept at resolving diverse issues creatively.

Key Responsibilities

  1. Communication and coordination:
  2. Accepting and sorting all incoming and outgoing mail.
  3. Answering and directing calls for the main telephone line.
  4. Managing badge printing/cancellations.
  5. Coordinating box breakdown and recycling.
  6. Handling building requests and reporting.
  7. Facilities maintenance:
  8. Maintaining clean whiteboards and conference rooms.
  9. Overseeing conference room chairs and copy areas on all floors.
  10. Managing desk name tags and office space updates.
  11. Ensuring kitchen and plant maintenance.
  12. Operations support:
  13. Creating purchase requisitions (PRs) and purchase orders (POs).
  14. Conducting daily floor checks for discrepancies.
  15. Providing day porter services and emergency cleanups.
  16. Managing desk setups for new hires and employee separations.
  17. Maintaining the Envoy Visitor Management System.
  18. Logistics and inventory management:
  19. Handling shipping and receiving, including maintaining shipping logs.
  20. Managing toner inventory levels and office supply orders.
  21. Coordinating e-waste disposal and shredding/recycling services.
  22. Vendor and contract management:
  23. Providing approval for vendor invoices.
  24. Updating vendor share drive folders.
  25. Safety and compliance:
  26. Serving as an Emergency Response Team member.
  27. Managing security badge tracking and monthly reports.
  28. Monitoring security cameras and ensuring site safety (JHSC).
  29. Administrative support:
  30. Maintaining facility procedure manuals and filing systems.
  31. Supporting HR, recruiting teams, and on-site event management.
  32. Handling tickets support.
  33. Supervising day porters and providing backup/ad hoc support.
  34. Participating in special projects as needed.


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