
Facilities Administrator
4 days ago
Role: This position oversees the management of HUB admin activities and operations, ensuring seamless day-to-day functions.
Key Responsibilities:
- Complete ownership of managing HUB Admin activities/operation & Admin Team.
- Define scope and KRA's of Team members.
- Communicate and co-ordinate with immediate management for day to day activities.
- Direct reporting to Regional Admin Head on day to day activities, incident management etc.
- Monitoring and reporting of key project activities, plans and progresses.
- Manage calls and discussions.
- End to end Exam day and non exam day administrative activities management and Team coordination.
- Ensure zero incident on Exam day related to Admin Services.
- Help in Recruitment, Training and talent development of Team Members.
- Define and deploy control and Monitoring mechanism Admin Team within HUB.
- Train and develop Admin Team within HUB.
- Ensure Standardising of process at all Exam Venues within HUB.
- Vendor Management , Support Regional Head in Finalising of contract , Vendor invoice.
- Publish regular dashboard on Key performance parameters to Regional Admin Head and Sr. Mgmt on need basis.
- Central spoc for all Facility related matters within HUB.
- Ensure SLA/SLC at Exam Venues.
- Governance over ViDZ/LISP partners , regular meeting and closure of Audit points.
- Deployment of Adhoc/Contract manpower at Exam Venue.
- Help/support in Shortlisting prospective partner/venue identified based on defined parameters within region.
- Maintain and monitor legal compliances for all Venues.
- Prepare and deploy contingency/BCP.
- Surprise checks at exam Venues.
- Handle crisis situation.
- Coordinate and manage with Manpower agencies on deployment and other staff related issues & Compliances.
- Conduct audit of Exam venues.
- Any other duty assigned from time to time.
Required Skills:
- Good communication skills (written/verbal).
- Strong technical knowledge of Electrical Equipments.
- Experienced in Soft services facility mgmt.
- Experience in Facility Operations and management.
- Must have managed a team.
- Experience in conflict management.
- Willing to work, learn and perform under extreme pressure.
- Willing to travel.
- Good liaisoning with Police and other local Govt. departments.
- Aware of laws related to facility compliance and operations.
- Vendor Management skills.
- Open to take complete ownership, responsibility & accountability of assigned work.
- Good computer knowledge ( Microsoft xls,word, Powerpoint etc).
Preferred Skills:
- Professional Certifications, additional language knowledge, Strong analytical and logical understanding.
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