Payroll Specialist

3 days ago

Kanpur, Uttar Pradesh, India beBeePayroll Full time ₹ 8,00,000 - ₹ 12,00,000

We are seeking a detail-oriented and experienced specialist to manage end-to-end payroll processes, ensuring compliance with applicable labor laws across India. The ideal candidate should possess in-depth knowledge of Indian payroll practices, statutory filings, and audit requirements, with a strong focus on accuracy and confidentiality.

Key Responsibilities
  • End-to-end payroll processing: Managing salary calculations, deductions, and benefits administration.
  • Statutory compliance: Ensuring accurate and timely payment of wages, PF, ESI, and other deductions according to Indian labor laws and regulations.
  • PF & ESI management: Handling PF and ESI calculations, submissions, and resolving any related issues with the relevant authorities.
  • TDS management: Calculating and deducting TDS (Tax Deducted at Source) as per income tax regulations.
  • Payroll reporting: Generating and maintaining payroll reports, including tax reports, PF reports, and other relevant summaries.
  • Full & Final settlements: Managing the final settlements for employees upon separation.
  • Data management: Maintaining accurate and up-to-date employee records, including attendance, leaves, and personal information.
  • Liaison with vendors: Building and maintaining relationships with payroll service providers and vendors.
  • Reconciliation: Reconciling payroll accounts and ensuring accuracy in financial records.
HR Compliance

Adherence to labor laws: Ensuring the organization complies with all applicable Indian labor laws, including those related to wages, working hours, and employee rights.

  • Statutory compliance: Staying updated on changes in labor laws and regulations and ensuring timely filing of statutory returns (PF, ESI, PT, etc.).
  • Policy implementation: Assisting in the development and implementation of HR policies that align with legal requirements and best practices.
  • Grievance handling: Addressing employee grievances related to compliance, workplace policies, and ethics.
  • Internal audits: Conducting regular audits to ensure compliance with internal policies and external regulations.
  • Data privacy: Ensuring the privacy and security of employee data in accordance with data protection laws.
Collaboration & Communication
  • Cross-functional collaboration: Working closely with HR and finance teams to exchange information and resolve payroll-related issues.
  • Vendor management: Managing relationships with payroll service providers and resolving any related issues.
  • Communication: Communicating effectively with employees regarding payroll matters and policy changes.
Requirements
  • 3-6 years of experience in compensation, benefits, and payroll handling.
  • Strong knowledge of Indian statutory requirements (PF, ESIC, TDS, Gratuity, Bonus, etc.).
  • Hands-on experience with HRMS/payroll tools (Keka preferred) and Excel proficiency.
  • Exposure to designing compensation structures and handling variable pay.
  • Masters or Bachelor's degree in HR, Finance, or related field; certification in payroll/C&B is a plus.
  • Strong attention to detail and ability to work with large datasets.
  • Ability to maintain confidentiality and handle sensitive payroll information.
  • Analytical and problem-solving skills; ability to model salary scenarios and projections.
  • Effective communication and interpersonal skills for working across departments.
  • Organized and deadline-oriented with the ability to multitask under pressure.
  • Self-starter with proactive approach to process improvements.

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