Administrative Coordinator
2 weeks ago
We are a renowned global corporation dedicated to delivering advanced business and IT solutions and services, assisting organizations in their business and digital transformations. Our primary goal is to equip companies with the necessary tools to accomplish their mission-critical objectives and future-proof their operations.
We are an SAP Platinum partner and a leading provider of business solutions. Our team consists of over 5000+ skilled professionals spread across 19 countries, including Europe, Asia, the United Kingdom, South America, and North America.
Key ResponsibilitiesOffice Operations- Manage office supplies and inventory, ensuring stock levels are maintained and ordering new supplies as needed.
- Coordinate and maintain office equipment, scheduling repairs and maintenance as necessary.
- Maintain office calendars, scheduling meetings, appointments, and travel arrangements.
- Greet visitors and clients in a professional and friendly manner.
- Assist with preparing and formatting reports, presentations, and correspondence.
- Provide administrative support to team members and management.
- Prepare and distribute internal communications, such as emails and notices.
- Assist with onboarding new employees, handling new hire documentation.
- Manage incoming and outgoing mail and packages.
- Assist with HR-related tasks, including employee attendance tracking, vacation scheduling, and benefits coordination.
- Maintain employee records and assist in payroll processing.
- Assist with organizing company events, meetings, and conferences, including booking venues and handling logistics.
- Research, book, and confirm flights, hotel accommodations, and transportation for employees.
- Prepare detailed itineraries for each trip, ensuring all necessary details are clear and accurate.
- Ensure that employees have all necessary documentation for travel, such as boarding passes and travel insurance details.
- Proven 3-5 years experience as an office administrator, office assistant, or in a similar role.
- Strong organizational and multitasking abilities.
- Excellent written and verbal communication skills.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Knowledgeable of office management systems and procedures.
- Bachelor's degree or equivalent required; additional qualifications in office administration or a related field preferred.
- Flexible to work from the office, Monday to Friday, in Noida.
We are committed to creating a positive and inclusive work environment. If you are a motivated and detail-oriented individual looking to join a dynamic team, please connect with us to discuss your qualifications and experience.
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