Document Management Specialist

Job Summary

The Document Controller plays a vital role in the project support team, responsible for document management. This individual is involved from the project's conception to its completion, ensuring timely submission of documents, processing inputs and comments from customers, and understanding the project manager's expectations.

In This Role, Your Responsibilities Will Be:

• Handling multiple project documents.
• Preparing transmittals, receiving vendor/customer documentation, and distributing it internally on time.
• Exchanging documents to and fro and closing the communication loop.
• Tracking documents on a respective project using a documentation system and generating reports on overdue documents and the status of project documents.
• Expediting approvals and re-submittals as per overdue reports.
• Developing style sheets, templates, and standard guidelines to be used as a reference in overall document formatting.
• Supporting the team on numbering and naming philosophy of the document as per standardization.
• Managing revision and document status of the project deliverables.
• Expediting internally and externally on customer/vendor documents with respect to the schedule date.
• Managing and maintaining vendor documentation.
• Being a focal point on the project documentation/support/issues for the entire team.
• Arranging shipping of hard copies of documents (if applicable).
• Providing weekly updates on the status of the project and ensuring on-time delivery of documents to management.
• Clean-up of Project folder after project closeout.
• Having proficiency in compiling of Manufacturing Record Book.
• Coordinating with project planners for % progress.

Coordination with overseas offices –

• Coordination with overseas country offices for projects/programs having multiple purchase orders.
• To understand the scope, schedule, document exchange philosophy.
• Helping lead engineers to identify document numbers as per customer philosophy and preparing the Master Document Register.
• Training the project team for usage of document exchange tool.
• Encouraging usage of PMO processes for documentation.

Other Duties

Performing other additional specific duties, when requested by the business. These will typically be strategic in nature but could potentially be anything that the post holder is suitably qualified and experienced to undertake. These duties may be assigned to the person under guidance of a supervisor.

Technical Skills

• PMO project execution process.
• Documentation (DocPro and SharePoint).
• Tools.
• Standards (Quality Management Requirements).
• Well-versed in MS Office products and with a proficiency in Excel.
• Well-versed in Adobe writer, Power Point.
• Should understand technical writing.
• Have prepared few Documents/User Manuals/Procedures independently.

Quality Control & Assurance

• Implementation of EEEC IMS processes/documentation as & when required throughout the project.
• Adopts to WA quality requirements and Customer's regulatory guidelines.
• Practices and promotes First time right approach.
• Strictly follows GDP (Good Documentation Practices).

Who You Are:

You promote high visibility of shared contributions to goals. You quickly and significantly take action in constantly evolving, unexpected situations. You actively seek input from pertinent sources to make timely and well-informed decisions. You handle the risk that comes with moving forward when the outcome is not certain.

For This Role, You Will Need:

• 3-6 years of relevant work experience in the field of Document Controller. Supports project team for document submissions and processing inputs and comments.
• Co-ordinates with Project Planners with documentation progress and churn out over-due reports.
• Maintain the Master Document Register from the beginning to the end of the project.

Preferred Qualifications that Set You Apart:

• Any bachelor graduate.

Our Offer to You:

By joining Emerson, you will be given the opportunity to make a difference through the work you do.

Emerson's compensation and benefits programs are designed to be competitive within the industry and local labor markets. We also offer a comprehensive medical and insurance coverage to meet the needs of our employees.

We are committed to creating a global workplace that supports diversity, equity, and embraces inclusion. We welcome foreign nationals to join us through our Work Authorization Sponsorship.

We attract, develop, and retain exceptional people in an inclusive environment, where all employees can reach their greatest potential. We are dedicated to the ongoing development of our employees because we know that it is critical to our success as a global company.

We have established our Remote Work Policy for eligible roles to promote Work-Life Balance through a hybrid work set up where our team members can take advantage of working both from home and at the office.

Safety is paramount to us, and we are relentless in our pursuit to provide a Safe Working Environment across our global network and facilities.

Through our benefits, development opportunities, and an inclusive and safe work environment, we aim to create an organization our people are proud to represent.

Our Commitment to Diversity, Equity & Inclusion

At Emerson, we are committed to fostering a culture where every employee is valued and respected for their unique experiences and perspectives. We believe a diverse and inclusive work environment contributes to the rich exchange of ideas and diversity of thoughts, that inspires innovation and brings the best solutions to our customers.

This philosophy is fundamental to living our company's values and our responsibility to leave the world in a better place. Learn more about our and about.

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Our Commitment to Our People

At Emerson, we are motivated by a spirit of collaboration that helps our diverse, multicultural teams across the world drive innovation that makes the world healthier, safer, smarter, and more sustainable. And we want you to join us in our bold aspiration.

We have built an engaged community of inquisitive, dedicated people who thrive knowing they are welcomed, trusted, celebrated, and empowered to solve the world's most complex problems — for our customers, our communities, and the planet. You'll contribute to this vital work while further developing your skills through our award-winning employee development programs. We are a proud corporate citizen in every city where we operate and are committed to our people, our communities, and the world at large. We take this responsibility seriously and strive to make a positive impact through every endeavor.

At Emerson, you'll see firsthand that our people are at the center of everything we do. So, let's go. Let's think differently. Learn, collaborate, and grow. Seek opportunity. Push boundaries. Be empowered to make things better. Speed up to break through. Let's go, together.

Emerson is a global leader in automation technology and software. Through our deep domain expertise and legacy of flawless execution, Emerson helps customers in critical industries like life sciences, energy, power and renewables, chemical and advanced factory automation operate more sustainably while improving productivity, energy security, and reliability.

With global operations and a comprehensive portfolio of software and technology, we are helping companies implement digital transformation to measurably improve their operations, conserve valuable resources, and enhance their safety.

We offer equitable opportunities, celebrate diversity, and embrace challenges with confidence that, together, we can make an impact across a broad spectrum of countries and industries. Whether you're an established professional looking for a career change, an undergraduate student exploring possibilities, or a recent graduate with an advanced degree, you'll find your chance to make a difference with Emerson. Join our team – let's go