Document Coordinator

4 weeks ago


Mumbai, Maharashtra, India Mace Full time

At Mace, we are committed to delivering exceptional results through our consult business. We harness our unique combination of leading-edge practical expertise and project delivery consultancy to unlock the potential in every project.

As a Document Controller, you will play a vital role in providing document management and general administration support to the project team. This will involve smaller projects where time is shared between document management and general administration.

Key Responsibilities:

  • Organise internal and external meetings, documents, equipment, and refreshments as required.
  • Assist the commercial team with contracts and bids.
  • Order office stationery and PPE, ensuring the office is maintained within H and S standards.
  • Maintain electronic file sharing systems such as SharePoint and Aconex, administer user access permissions.
  • System management, ensure all new documents arriving on the system are quality checked as per standard procedures.
  • Create, manage, and update distribution groups to ensure information flows to the correct organisations.
  • Maintain the project work package matrix and assign documents accordingly, run in-app reports as required by the project team.
  • Ensure key processes such as the RFI process are working in accordance with procedures.
  • Work collaboratively towards the common goal of net zero carbon transition, and share responsibility for the proactive identification and management of associated carbon emissions and reductions during the delivery of work.

Requirements:

  • Bachelor's degree or diploma in a relevant field.
  • Experience in electronic document management of projects of similar nature.
  • Experience in compiling and managing document repositories and auditing.

Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all of the criteria, please apply as you may still be the best candidate for this role or another role within our organisation.


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