Financial Project Coordinator

Job Summary:

As a Project Cost Controller, you will be responsible for preparing the project budget, annual/quarter/monthly planning and rolling forecasts. You will take accountability and support on project invoicing, tax issues, bonds, and guarantees, financial accounting and reporting, drive and seek optimization of project cash flow, revenues, and GM contribution together with Central Cost Controller/Project Manager as needed.

Key Responsibilities:

• Prepare project budget, annual/quarter/monthly planning and rolling forecasts.
• Take accountability and support on project invoicing, tax issues, bonds, and guarantees.
• Drive and seek optimization of project cash flow, revenues, and GM contribution.
• Participate in opportunity/risk identification and ensure that all required mitigation actions are timely implemented.
• Review and have joint responsibility for all financial aspects of the project, including estimate at completion and related cost-to-complete, forecasted revenues and cash flow, risks, and opportunities assessment, and ensure alignment with other functions, including Project Controls, planning/scheduling.
• Promote commercial awareness in the project team and provide commercial input to the project execution plan.
• Live core values of safety and integrity, taking responsibility for your own actions while caring for your colleagues and the business.
• Cordinate with the client for approval on invoices, getting payments, and various forms for compliance purposes.
• Maintain an updated billing register capturing details of all billings till date, status on approval, payment, various deductions with categories and reasons, follow-up to collect amounts deducted.
• Stringent monitoring and control on site expenses. Weekly reporting of project expenses in a specified format and reconciliation of SAP entries with invoices.
• Analysis on actual vs. budget costs and revenue on the project, highlighting potential issues to the controller manager and project managers.
• Lead the activity of project actualisation (actua) at HO defined frequency, co-ordinate with project team to get the required data, discuss with controller manager to prepare finance-related slides in actua presentation, upload the actua in SAP post approval from required people.
• Review of Kappa against the budgeted costs and highlight in case of costs exceeding the budget, check that adequate documents (quotations, budget sheet, comparative information, billing value, required authorisations, reasoning for deviations from minimum quotations, budget overruns, non-lowest offer, non-compliance with payment terms) are attached with the Kappa.
• Share project slides for monthly business review in accordance with timeline defined by the project team keeping controller manger in loop.
• Comprehensive check on provisions to ensure that provisions are accurate, complete for monthly closing and in line with accounting rules and HO instructions.
• Monthly cash verification and surprise verification at least once a month. Report results to HO team (controller manager and IFC team).
• Lead and supervise the compliance on Internal Financial Controls (IFC) as defined by HO in the Risk and Control Matrix (RCM).
• Monitoring of ABG, PBG, any other guarantees, insurances to ensure that these are timely renewed, reduced as per contractual conditions.
• Compliance with tax regulations.
• Provide all required support to execution team and being an integral part of the project team. Become a core finance support to the team for all finance-related matters on site. Anticipate issues, discuss with controller manager, and take proactive actions to resolve issues.
• Timely filling of man days for self against respective project.
• Check that the timesheets of staff working on his project are filled timely and properly.
• Supervise the day-to-day work of site accountant, provide guidance and support for efficient conduct of site tasks.
• Support to central controlling team on various analysis, adhoc requests.