Executive Support Specialist

2 weeks ago


Noida, Uttar Pradesh, India Renesas Electronics Full time
About Renesas Electronics

Renesas Electronics is a dynamic, multicultural tech company where employees can learn, mentor and thrive. We are developing technologies for the latest advances in mobile computing, secured connected devices, autonomous driving, smart homes and factories, and more.

Estimated Salary: $60,000 - $80,000 per annumJob Description:Administrative Services Role

The Administrative Service Specialist will be responsible for providing facility and general administrative support to the Admin Manager. While working closely with the Admin Manager, the Administrative Service Specialist will provide administrative support to the Noida office, maintaining the smooth running of the associated office.

  • To provide administrative support for all day-to-day office administrative activities.
  • To be responsible for maintaining a full contract database, including copies of contracts and insurance certificates
  • To support with maintaining supplier set-up
  • Provide a customer-facing approach to all enquiries at the office, often as the first point of contact for visitors. Answering the telephone and professionally dealing with all queries and complaints.
  • Opening and distributing of incoming post and producing all outgoing correspondence on behalf of the office.
  • To ensure general office maintenance like Housekeeping / Pest Control/ Hygiene / Mechanical / sanitary / plumbing / Pantry Management / Air Conditioners/ First Aid box / carpentry & Minor repairs etc.
  • Handling procurement, negotiation, and Vendor Management.
  • Monitor work performance of support staff (Housekeeping, security personnel)
  • Updating Inventory and asset register.
  • Handling CCTV, ACD, UPS
  • Day to day interface with Suppliers, Contractors, Operations & Maintenance Personnel for undertaking routine and ad hoc activities.
  • Initiate vendor payments
  • To be part of ERT team and take care of fire and safety systems
Qualifications
  • Education: Bachelor's/master's degree
  • 3-5 years' experience in a similar role


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