Documentation Coordinator

3 weeks ago


Mumbai, Maharashtra, India Koch Global Services Full time

Job Overview

As a Documentation Executive – Load Scheduling, you will play a critical role in ensuring the smooth movement of materials from suppliers to end customers.

Key Responsibilities

  • Provide timely input of loads into the Harmon operating system (FOPS) to ensure efficient material movement.
  • Process load requests from suppliers and internal traders within established time frames.
  • Differentiate loads for truck and rail transportation, ensuring accurate scheduling.
  • Update BOL for railcars to maintain accurate documentation.
  • Understand domestic shipping terms and their impact on supplier and customer expectations.
  • Send notifications to suppliers and end customers of completed load scheduling.
  • Work within Mill Caps for GP Mill business to meet operational targets.

Our Team

GP Harmon is a leading pure trader of recycled fiber, trading over 100 thousand tons per week. We focus on close relationships with suppliers and customers, building a collaborative network worldwide. For more information, visit our website at http://www.gpharmon.com.

What You Will Do

  • Process monthly load scheduling by completing spreadsheets.
  • Update loads based on supplier/trader input, including date changes and load cancellations.
  • Request release numbers from customers requiring them to complete load scheduling.
  • Request gate passes for customers requiring them to complete load scheduling.
  • Input rolls reservations and upload inventory spreadsheets.

Who You Are

We seek a Documentation Executive – Load Scheduling for our Mumbai Office. The ideal candidate will have a minimum of 1-2 years of work experience in industries like BPO, logistics, shipping, or freight forwarding. Proficiency in Microsoft Office programs, including Word, Excel, and Outlook, is essential. Strong English communication skills, both oral and written, are required.

What Sets You Apart

  • Previous experience working in night shifts is highly desirable.
  • Task-oriented individuals with critical thinking skills will thrive in this role.
  • Self-starters with high motivation and a keen eye for details will excel.

Who We Are

At Koch Global Services, we empower our employees to unleash their potential and create value. Learn how our company supports employee growth and success.

Equal Opportunity Employer


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