Procurement Associate
3 weeks ago
Job Summary:
We are seeking a highly skilled Procurement Associate to join our team at Alstom. As a key member of our financial operations team, you will be responsible for executing responsibilities related to Inter-company process for specific country/countries assigned to the role.
Key Responsibilities:
- Procure to Pay:
- Receive physical & electronic documents
- Retrieve documents from vendor portal
- Scan physical and electronic documents
- Validate documents
- Perform data augmentation
- Archive documents according to country policies
- Process 3 way, 2 way and exception invoices
- Manage related litigations
- Process credit notes
- Manage credit note approvals
- Post recoveries, down payments and retentions
- Post other FI documents, adjustments
- Respond to supplier queries
- Prepare and publish payment schedules
- Generate payment proposal
- Review payment exceptions
- Obtain proposal validation
- Calculate and propose funding
- Execute various payment methods
- Reconcile bank debits with payment file
- Record payments entries in ERP
- Handle exception requests
- Clear liabilities and payments
Order to Cash:
- Create, change sale / credit / debit orders
- Create, change down-payment orders
- Post, change goods issue
- Issue, change invoice
- Monitor Bank Statements and interfaces
- Match remittance to invoice
- Adjust customer advances, retentions
- Perform other adjustments (WHT, Penalty)
- Handle short / over payments
- Seek additional information on remittances
- Review and clear on-account, suspense postings
- Perform process controls
- Adhere to set process and SOPs in the day to day execution of tasks
- Adhere to set controls in the process during execution of tasks
Common:
- Adhere to set process and SOPs in the day to day execution of tasks
- Adhere to set controls in the process during execution of tasks
- Actively contribute in performing Root Cause Analysis on all critical issues / errors reported, and closure of corrective and preventive actions
Requirements:
- Graduate in Accounting / Finance
- Language: English (mandatory)
- Ability to communicate in English, both written and verbal
- Team playing skills
- Ability to adhere to set guidelines
- Mandatory: Understanding of accounting, Basic skills in accounting tools
- Desirable: Exposure to ERPs
Alstom Values:
- Capacity to continuously adapt to a changing environment by showing a pro-active and positive approach
- Actively listen to people, encouraging feedback and sharing experiences
- Make things simple
- Focus on our goals and prioritize our actions
- Be curious and have an appetite for learning
- Work as a team and avoid silos
- Ask questions instead of making assumptions
- Show respect for others' individuality and cultural identity
- Keep our commitments towards internal and external stakeholders (employees, customers, passengers, society)
- Comply with our code of ethics and support the use of the Alstom Alert Procedure
- Learn from your mistakes and implement corrective actions
Experience:
- 2-5 years of experience in accounting
About Alstom:
We are a global business that celebrates diversity across the 63 countries we operate in. We're committed to creating an inclusive workplace for everyone.
Job Type: Experienced
Job Segment: Supply Chain, Bank, Banking, Supply, ERP, Operations, Finance, Technology
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