Procurement Associate

3 weeks ago


Bengaluru, Karnataka, India Alstom Full time

Job Summary:

We are seeking a highly skilled Procurement Associate to join our team at Alstom. As a key member of our financial operations team, you will be responsible for executing responsibilities related to Inter-company process for specific country/countries assigned to the role.

Key Responsibilities:

  • Procure to Pay:
    • Receive physical & electronic documents
    • Retrieve documents from vendor portal
    • Scan physical and electronic documents
    • Validate documents
    • Perform data augmentation
    • Archive documents according to country policies
    • Process 3 way, 2 way and exception invoices
    • Manage related litigations
    • Process credit notes
    • Manage credit note approvals
    • Post recoveries, down payments and retentions
    • Post other FI documents, adjustments
    • Respond to supplier queries
    • Prepare and publish payment schedules
    • Generate payment proposal
    • Review payment exceptions
    • Obtain proposal validation
    • Calculate and propose funding
    • Execute various payment methods
    • Reconcile bank debits with payment file
    • Record payments entries in ERP
    • Handle exception requests
    • Clear liabilities and payments

Order to Cash:

  • Create, change sale / credit / debit orders
  • Create, change down-payment orders
  • Post, change goods issue
  • Issue, change invoice
  • Monitor Bank Statements and interfaces
  • Match remittance to invoice
  • Adjust customer advances, retentions
  • Perform other adjustments (WHT, Penalty)
  • Handle short / over payments
  • Seek additional information on remittances
  • Review and clear on-account, suspense postings
  • Perform process controls
  • Adhere to set process and SOPs in the day to day execution of tasks
  • Adhere to set controls in the process during execution of tasks

Common:

  • Adhere to set process and SOPs in the day to day execution of tasks
  • Adhere to set controls in the process during execution of tasks
  • Actively contribute in performing Root Cause Analysis on all critical issues / errors reported, and closure of corrective and preventive actions

Requirements:

  • Graduate in Accounting / Finance
  • Language: English (mandatory)
  • Ability to communicate in English, both written and verbal
  • Team playing skills
  • Ability to adhere to set guidelines
  • Mandatory: Understanding of accounting, Basic skills in accounting tools
  • Desirable: Exposure to ERPs

Alstom Values:

  • Capacity to continuously adapt to a changing environment by showing a pro-active and positive approach
  • Actively listen to people, encouraging feedback and sharing experiences
  • Make things simple
  • Focus on our goals and prioritize our actions
  • Be curious and have an appetite for learning
  • Work as a team and avoid silos
  • Ask questions instead of making assumptions
  • Show respect for others' individuality and cultural identity
  • Keep our commitments towards internal and external stakeholders (employees, customers, passengers, society)
  • Comply with our code of ethics and support the use of the Alstom Alert Procedure
  • Learn from your mistakes and implement corrective actions

Experience:

  • 2-5 years of experience in accounting

About Alstom:

We are a global business that celebrates diversity across the 63 countries we operate in. We're committed to creating an inclusive workplace for everyone.

Job Type: Experienced

Job Segment: Supply Chain, Bank, Banking, Supply, ERP, Operations, Finance, Technology


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