Administrative Specialist
2 weeks ago
We are seeking an Administrative Specialist to join our team at Novo Recruitment Solutions Pte Ltd.
Salary: SGD 45,000 - 60,000 per annum (dependent on experience).
About the RoleThis is a key position responsible for providing administrative support to our clients in the marine industry.
- Job Responsibilities:
- Assist in preparing TMSA audits and provide raw data/slides for Quarterly Management Reviews (QMR) and Quarterly alerts;
- Prepare monthly, weekly, and quarterly reports and meeting agendas for the team;
- Help with ad-hoc duties as requested by the line manager;
- Follow up, check the contents, and upload audits, including ISM code reviews, ISPS, ELP, TMSA, and other customer/class audits;
- Gather and send incident and near-miss reports in the reporting system;
- Create and upload minutes of shore team meetings to the ship management SharePoint site;
- Track HSEQ-related tracking sheets, including incident follow-up, audit dates, and LTI free dates;
- Ensure overlap with the contract administrator regarding contracts and contractual management;
- Assemble management reviews on a quarterly basis.
Requirements
- Relevant administrative experience in the marine industry or a diploma in business or maritime studies preferred;
- Strong written and spoken English communication skills;
- Adeptness with Microsoft Office applications;
- Ability to respond effectively and cooperatively to customers, with analytical, problem-solving, time management, and decision-making skills.
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