High-Level Administrative Support Specialist
1 week ago
Aryng seeks a highly organized and business-savvy individual to join its leadership team as the Executive Assistant/Chief of Staff. This role demands a strategic thinker with an entrepreneurial mindset, strong financial acumen, and excellent communication skills.
Job Summary:The ideal candidate will provide high-level administrative and operational support to the CEO, ensuring seamless coordination of activities, follow-ups, and efficient time management.
Key Responsibilities:- Executive Support:
- Manage and organize the CEO's calendar with precision, prioritizing commitments and balancing scheduling demands.
- Coordinate and execute follow-ups on behalf of the CEO with internal teams and external clients.
- Prepare correspondence, presentations, and reports as needed, demonstrating solid business understanding.
- Handle travel arrangements, including booking flights, accommodations, and itineraries.
- Communication & Coordination:
- Serve as the first point of contact for client communications, representing the CEO professionally and effectively.
- Screen emails and respond on behalf of the CEO when required.
- Liaise with internal and external stakeholders, facilitating relationships and ensuring timely follow-ups.
- Strategic & Financial Oversight:
- Manage invoicing and account receivables via invoicing apps.
- Edit and send client contracts and Statements of Work on behalf of the CEO.
- Collaborate with cross-functional teams on business operations and strategic initiatives that require executive input.
- Entrepreneurial Mindset & Problem Solving:
- Anticipate needs and provide solutions in dynamic business situations.
- Demonstrate flexibility and adaptability in a fast-paced startup environment.
- Utilize tech-savviness and continuous learning to adapt to new tools and systems.
- Education: MBA in Finance from a reputable institution.
- Experience: Proven experience in a similar role, preferably supporting a senior executive in a fast-paced, entrepreneurial setting (ideally 4+ years).
- Skills:
- Exceptional attention to detail with the ability to manage complex schedules and tasks.
- Excellent verbal and written communication skills, representing the CEO professionally.
- Strong business acumen with a solid understanding of finance and technology.
- Tech-savvy with the ability to quickly learn and adapt to new tools.
- High level of flexibility, proactive problem-solving skills, and a strong sense of ownership.
- Mindset: Entrepreneurial and highly motivated, working independently while managing multiple priorities.
- A dynamic and fast-paced work environment in a leading analytics and data-driven consulting firm.
- The opportunity to work closely with Aryng's Founder and CEO, driving impactful projects and gaining strategic business insights.
- Remote work flexibility with a collaborative and supportive team culture.
- $80,000 - $110,000 per year, depending on experience and qualifications.
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