Spare Parts Coordinator

1 month ago

Bengaluru, Karnataka, India SBM Offshore Full time

Project Responsibilities

In charge of coordinating the Spare Part activities related to the dedicated project between stakeholders, including Supply Chain, Vendors, and Operation Readiness team and SBM Offshore India.

Responsible for ensuring timely completion of spares parts functionality and availability data in the CMMS.

Coordinate the project Operational and Capital spares selection and procurement process to deliver spare parts in time to their final destination.

Ensure that project documents for Operational and Capital spares are selected and available electronically in SBM Document Management System.

Activities should be completed with consistency and in line with Client and project requirements while complying with planning, quality, and budget constraints.

Main Tasks

  • Setup and maintain the Project Spares List including priorities, budget, and forecasts figures.
  • Identify and review revisions of project equipment purchase orders requiring spares and create a forecast, priority, and budget code with input from the Maintenance Strategy Engineer.
  • Expedite, review, and QA vendor equipment documentation and spares recommendations (SPILs).
  • Prepare analysis sheets and liaise with Spares Engineers for timely completion of spares and document selection.
  • Update PSL and upload spare parts to purchase in the project procurement system (NADIA).
  • Send procurement instructions to the Project Buyer.
  • Upload data into the CMMS (Nadia dummy POs, Bill of Materials, Stock Items).
  • Liaise with Logistics Expediter, Yard, Shorebase, and Storekeeper to ensure timely and complete delivery.
  • Review and approve ECDR spare parts documentation.
  • Liaise with Package Managers for invoices approval upon receipt of the goods purchased in the SBM's forwarders warehouses.
  • Develop periodic detailed and high-level status/progress reports covering analysis, procurement, delivery, priority, and cost forecast.
  • Continuously improve Spares selection and procurement processes.
  • Support the Maintenance Strategy Engineer with operational and capital spares studies.
  • Provide instructions and guidance to the Storekeepers and verify their work when activities start in the Yard and in the CMMS.

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