Procurement and Contracts Specialist
2 days ago
We are seeking a skilled Procurement and Contracts Specialist to join our team at Reliance Industries Limited.
About the RoleThe ideal candidate will have 5-8 years of experience in construction, operations, maintenance, or similar fields. They will be responsible for driving the end-to-end contract lifecycle execution, including pre and post-award management.
Key Responsibilities- Assist Category / Contract Manager in sourcing critical contracts by selecting and evaluating vendors.
- Support thorough pre-qualification of vendors by specifying sourcing events and conducting technical validation.
- Develop Internal Cost Estimates as per defined procedures and processes.
- Floating RFQ via digital RFX systems and arranging RFQ clarification meetings as required.
- Studying offers from vendors and preparing a comparative statement to aid in selection of vendors.
- Participating in commercial negotiation meetings and negotiating prices as per scope given.
- Highlighting major commercial or contractual risks or issues to relevant authorities and working on developing optimum solutions.
- Focusing on using technological tools like e-auction and reverse auction to improve efficiency and transparency.
- Ensuring generation of Purchase Order (PO) as per established procedures & processes.
- Utilizing SAP system optimally to drive efficiency and cost optimization.
- Setting up Kick-Off Meeting (KOM) with internal stakeholders and vendors.
- Ensuring timely expedition for mobilization of resources as per contract requirements.
- Participating in vendor site visits to ensure compliance with agreed contractual terms & conditions.
- Gathering feedback from contractors, expediting teams, and suppliers to identify areas of improvements.
- Implementing change management processes effectively as per set guidelines and standards.
- Coordinating with internal stakeholders for resolution of issues such as performance security payments and GST queries.
- Reviewing received claims and submitting them to Engineer In Charge (EIC).
- Identifying possible areas of dispute amongst vendors and taking proactive measures as per established procedures and guidelines.
- Engaging with vendors regularly to share organizational requirements and work on identified constraints.
- Gathering feedback from EIC and suppliers, analyzing it, and sharing consolidated reports to Project Category Manager and respective Contracts Lead.
- Ensuring vendor performance meets end-user needs and identifying areas of improvement.
- Supporting Contract Manager in creating Procurement Strategy and executing overall contracts plan.
- Conducting day-to-day contract activities and following all relevant policies, processes, standard operating procedures, and instructions.
- Staying updated with leading practices, market trends, market suppliers, and contributing to continuous improvement of procurement systems, processes, and procedures.
- Ordering contracts within timelines and approved budgets.
- Change management within stipulated timelines.
- Claims management.
- Major ordering through ARC (Annual Rate Contracts) - applicable for O&M Team only.
Estimated Salary: ₹1200000 - ₹1800000 per annum, based on industry standards and location.
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