IMEA Travel Expense Coordinator

4 weeks ago

Gurgaon, Haryana, India Marsh McLennan Companies Full time

Job Overview:

The IMEA Travel Expense Coordinator will play a crucial role in ensuring seamless travel payments and expense management for the IMEA team. This position will be responsible for reviewing and processing travel requests, ensuring compliance with company policies, and maintaining accurate records of all travel expenses.

Key Responsibilities:

  • Manage and maintain the OS direct billing mailbox for receiving BCD and hotel invoices.
  • Ensure accurate recording and categorization of expenses within the iExpense system.
  • Provide assistance with AMEX card-related inquiries and troubleshooting.
  • Maintain detailed records of all travel expenses and payments.
  • Coordinate with BCD to resolve any invoice discrepancies or issues.
  • Verify that transactions paid using the procurement card are for eligible employees (interns and new joiners).
  • Audit invoice details to ensure correct charge codes and approval from Project Managers.
  • Reconcile and submit expenses via the iExpense system, ensuring timely approval and payment.
  • Monitor expense reports to ensure timely approval and payment before the due date.
  • Work closely with the account owner of the meeting card to maintain a good standing account.
  • Process invoices through the iProcurement system for multiple departments and project teams across IMEA.
  • Maintain a detailed payment tracker.
  • Manage stakeholders, escalating payments held up by liaising with relevant stakeholders to address roadblocks.
  • Proactively address issues, effectively communicating on the status of payments or issues in a timely manner.

Requirements:

  • Experience in accounts reconciliation and payment processing.
  • Understanding of statements of accounts and billing cycles.
  • Proficiency in working with online systems and accounting tools.

Skills and Attributes:

  • Fluent written and verbal English.
  • Comfortable with accounting systems and Excel.
  • Excellent numerical and budgeting skills.
  • Previous bookkeeping experience is desirable.
  • Driven to provide high-level service in a fast-paced environment.
  • Excellent attention to detail.
  • Ability to work effectively autonomously.
  • Ability to manage multiple stakeholders clearly.
  • Ability to be productive and flexible, prioritizing multiple requests effectively.
  • Proficiency in Microsoft Office Suite.
  • Respect for confidentiality.

About Us:

At Oliver Wyman, we lead with heart, love what we do, and have fun while doing it. We strive for breakthroughs by questioning, seeking diverse perspectives, and finding powerful and sustainable solutions. If you share these values and want to work as one and own our impact at the same time, be brave and achieve the amazing with us.

  • We're individuals who are self-starting, motivated, energetic, and entrepreneurial about what we do.
  • We have the common aspiration to have an impact, leave a legacy, and change the world.
  • We value an environment where every member of Oliver Wyman is encouraged and expected to voice their opinion.
  • We believe that to create a true meritocracy, we need to remove artificial barriers to opportunity.
  • We value people whose lives balance work and non-work activities because we believe they are both more interesting colleagues and are able to make better contributions to the Firm.
  • We push ourselves hard to deliver excellence but also work to extract the maximum benefit from the flexibility of a project-based business.

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