Financial Operations Manager

4 weeks ago

Navi Mumbai, Maharashtra, India DP World Australia Full time

Key Responsibilities

  • Oversee the day-to-day accounting operations of the Business Unit, ensuring accurate and timely financial reporting.
  • Perform month-end, quarter-end, and year-end processes in accordance with established Standard Operating Procedures (SOPs).
  • Provide critical information to handle queries from Regional Offices and Dubai HQ.
  • Conduct a monthly General Ledger review, matching sub-ledgers with the main ledger, and review schedules of the Trial Balance with the GL team to identify and correct discrepancies.
  • Ensure intercompany reconciliations are completed, and assets/liabilities are properly classified as current or non-current.
  • Review all advances, allocate expenses between correct Lines of Business (LOBs), and cost centers.
  • Prepare Billing SOPs for each customer in collaboration with the operation and sales teams.
  • Verify and approve all commercials in OTM, ZMS, and ABBS, and ensure they are correctly billed to the SSC team.
  • Conduct new customer Billing UAT in OTM and ZMS, and obtain sign-off from the IT and Billing teams.
  • Coordinate with the treasury team on loan-related queries, banking information, and other financial matters.
  • Collaborate with the procurement team to raise Purchase Requests (PRs) and issue Purchase Orders (POs) to vendors.
  • Work with the operation team to prepare monthly provisions for all expenses, ensuring thorough checking of supporting documents and bills.
  • Ensure all billing data is accurately entered in WMS/ZMS/OTM without errors.
  • Verify that systems are correctly updated with rates and quantities, and there is no revenue leakage.
  • Focus on timely payment collections from each customer, ensuring DSO does not exceed agreed credit terms.
  • Ensure proper accounting and tracking of inventory, including spares and consumables, and coordinate with the operation department on requirements.
  • Conduct surprise inventory checks on a monthly basis.
  • Resolve client billing issues and recover overdue payments in a timely manner, applying excellent customer service.
  • Monitor unbilled amounts daily using operation reports like Gate, TNH, and other KPI reports.
  • Ensure compliance with direct and indirect tax matters.
  • Collaborate with the secretarial department to ensure compliance with FEMA, Companies Act, and other regulatory requirements, and assist in handling regular legal cases.
  • Handle SEZ-related compliances and coordinate with customs and SEZ officials.
  • Comply with all aspects of the company's Quality, Health, Safety, and Environment management systems.

Qualifications & Competencies

  • Chartered Accountant with 4-6 years of experience in Accounts and Finance.
  • Excellent communication skills, both written and verbal.
  • Understanding of warehousing operations and logistics services.
  • Deadline-oriented and able to stick to time constraints.
  • Agile in work approach.

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