Executive Assistant

3 months ago

bangalore, India Giant Eagle, Inc. Full time

Executive Assistant

Grow. Learn. Thrive . Giant Eagle is where your career can soar high. At Giant Eagle, you are so much more than an employee. You are part of the Family.

About the Company

Since our founding in 1931, Giant Eagle, Inc. has evolved into one of the top 40 largest private corporations in the U.S. and one of the country’s largest food retailers and distributors. With more than 37,000 Team Members and $9.7billion in revenue, we are committed to investing in people, technology, and data to elevate our customer’s experience across multiple touchpoints. It helps us follow on our commitment to serving others and improving our communities.

About Giant Eagle Bangalore

The Giant Eagle GCC in Bangalore is our global capability center. Our team of more than 150 members at the GCC enables us to expand internal capabilities in the areas such as data analytics, merchandising and eCommerce, quality engineering, and automation to generate insights for faster decision-making and help us accelerate our business strategy. Our team in India plays a pivotal role in helping the company transition to new ways of working by redefining the food and grocery shopping experience for over 4.6 million customers.

Job Profile Summary

As an Executive Assistant (To be changed to Business Coordinator), you will provide administrative support to the Executive and his or her team to maximize the Executive‘s productivity and ensure the efficient operation of the department.

Job Description

Experience Required: 3 to 5 years; 2-4 years grocery industry experience.
Experience Desired: None
Education Required: Bachelor’s Degree; High school diploma or equivalent plus 18 months to 3 years of additional training
Certification or Licensing Required: None
Lifting Requirement: None
Travel Required: None
Age Requirement: At least 21 years of age

Job Responsibility

Screen, direct, and respond to incoming telephone calls and initiate outgoing telephone calls in a professional, timely and confidential manner to ensure customer is satisfied and accurate information is relayed.
Conduct meetings in a professional manner and ensure that details of the meeting are appropriately managed.
Review financial reports, extra data, perform analysis, and create condensed reports to inform the Executive of pertinent information for all operating Companies.
Provide administrative support to Executives, ensuring efficient operation of the department and efficient flow of information.
Coordinate/research/format/report/analyze information (of a highly confidential nature) at the direction of the Executive.
Act as liaison between supervisory team and outside personnel in order to facilitate communication and maintain efficient operation of the Department.
Coordinate (with Executive Search Firms and HR) regarding select, high level employee interviews.
Respond to customer comments/complaints on behalf of the Executive.
Maintain the calendar of the team, coordinating and scheduling meetings, seminars and events and ensuring delivery against objectives and efficient time management.
Re-prioritize calendar frequently to ensure that higher priority items are dealt with in a timely manner.
Sort, distribute, prioritize and appropriately handle incoming paper and electronic mail.
Create and maintain a filing system to ensure information is readily available and that sensitive information is appropriately secured.
Make travel arrangements and prepare related expense reports following established procedures.
Coordinate and prepare various reports and special projects required by position and/or supervisory team to aid in decision making.
Proactively investigate, resolve and address inquiries as appropriate.
Review and approve and/or redirect legal invoices for the Department within established guidelines.
Review and approve expense reports for direct reports of the Executive, within established guidelines.
Maintain payroll and employee records for direct reports of the Executive, ensuring that Team Members are appropriately compensated and key HR deadlines are met.
Organize Department meetings and events, ensuring that such meetings are well planned and executed smoothly.
Create departmental documents and presentations as requested, editing, and proofreading for content and impact as appropriate.
Maintain confidentiality of all financial, marketing, Team Member and other sensitive information.
Coordinate onboarding and orientation of new Corporate Team Members.
Ensure positive communication and morale building, including designing and executing monthly lunch and learns, barbecues, celebrations, and quarterly newsletter.
Oversee management of office space including re-stacking and redesigning space to make it more efficient and effective.

Additional Job Description

Equipment Used: Calculator, Computer, Copier, Fax Machine, Printer, Telephone
Work Environment: Normal office environment
Physical Requirements: Hearing (auditory), Reading, Sitting, Telephone Usage, Communication (verbal), Writing, Communication (verbal)

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